If you’re a shipowner or manager we think you’ll love our Data Templates function we’ve created it so that you can set your exact requirements for your jobs at sea vacancies. At Martide we understand that for every ship in your fleet there are multiple permutations of...well, everything.

Because of this, Data Templates make it possible for you to manage different requirements, no matter how large or small and no matter who you’re trying to recruit, and for what rank and vessel.

For example, if you wish to place a job advert for a ship’s Chief Cook you can specify exactly what you want to capture for that particular job on that particular vessel in terms of job requirements and documentations.

Data templates: quickly create individual vacancies for your jobs at sea

Data Templates work in parallel with the Recruitment section of the website: when you create a new vacancy you need to add basic information about the vessel, your budget and the contract. You then need to add your requirements for that position.

These requirements are contained in the Data Template. This means you don’t need to enter them all over again when creating a job - all you need to do is select the relevant Data Template for that job. The page in Recruitment looks like this:

Martide page in the website showing employers how to select a Data Template

But to add a Data Template you first need to know how to create one. This blog post is going to take you through that...so let’s go.

How to create a Data Template

To get started log in to martide.com with your email address and password. Click on your profile picture in the top right hand corner. You will see a drop down menu: click Settings. You will then see a number of icons. Click Data Templates and you’ll be taken to this page:

Page in Martide showing users where to search and add Data Templates

Here you can look for an existing Data Template in the search bar - and create a new one. To do that click the blue Add button on the top left that you can see in the above image. You will be taken to this page:

Page in Martide showing users how to set Data Template requirements

This is where the magic happens - where you can start setting the criteria for your new Data Template. First you’ll need to choose a name for your template; for example the position this template is used for. Then select the rank. The page has five sections to fill in:

  1. Personal Information (see the image above)
  2. Documents - STCW Chapter II, III, IV - Certificate of Competency
  3. STCW Chapter VI - Emergency, Occupational Safety, Medical Care, Survival Function
  4. Other Documents (Seaman’s Book, Passport etc)
  5. Medical Documents

Tip: If you require documents that are currently not displayed in our overview, please contact your Key Account Manager or [email protected]

In all five of these sections you’ll be able to select which requirements you want this vacancy to include. It’s really easy to do: just use your mouse to slide the button across in each attribute. When the button shows green, the attribute will be requested in the job application. If you don’t want to include it in the vacancy, leave it white.

For example, in the image below, you can see that we require our seafarer applicant to enter their height, weight, overalls size and shoe size in their application and also hold the STCW Certificate of Competency document for Chief Mate.

Martide website page showing how to set a seafarer's personal attributes

When you’ve finished entering all your criteria for that specific jobs at sea vacancy, click Save. It really is as simple as that!

It’s also really easy to edit your Data Templates if you need to change anything in them. To do that find the Data Template you want to edit either by scrolling down the main page or by using the Search bar. Then click Edit next to the entry you want to change.

The page you will then see is basically the same as when you created a new entry. Here you can change the Data Template’s name, select a new rank, and change the position of the sliding green buttons to turn off or on the Personal Information and Documents that you now want to appear in your job post.

Want to get rid of an outdated or no longer useful Data Template? No problem. Simply click Delete next to the entry you want to remove. But make sure you really want to delete it as you won’t be given a warning!

A note about Data Templates

Candidates will only be able to apply for a job if they have the documents you’ve specified in your Data Template. If you want to open the job up to candidates who have similar, but not the exact, requirements, you can use the Alternative Documents setting to override your Data Template.

We hope you’ve found this guide to using Data Templates to personalize your vacancies for your jobs at sea useful but if you’d like to see a longer and more detailed version of it with more screenshots, you can check out that out here.

We also have plenty more guidelines for getting the most out of our maritime recruitment solution in our user guide for shipowners and managers. Meanwhile if you need any other help, please don’t hesitate to get in touch with your Key Account Manager or contact us at [email protected]