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A Shipowner's Guide to Maritime Recruitment Pipelines

A Shipowner's Guide to Maritime Recruitment Pipelines

Eve Jones

First of all, you might be wondering what a Maritime Recruitment Pipeline is. If so, you’ve come to the right blog post. For shipowners and managers, Pipelines are an integral part of managing your recruitment on Martide. They let you create hiring processes that are completely customized for every vacancy, no matter what the rank, contract length, vessel or unique job requirements.

We don’t believe in one-size-fits-all templates at Martide. We believe it’s your maritime recruitment platform and you should be able to find the ideal crew member for your open seafarer jobs in the shipping industry.

You can add as many or as few steps to your Pipeline as you need.

Tip: Think of your Pipeline as building blocks which tell you what to do next in the recruitment process for an individual seafarer and job role.

For every recruitment AKA open vacancy for jobs at sea you need to specify a Pipeline. Let’s take a closer look at how to do that.

How to create a maritime recruitment pipeline with Martide

To start building your Pipeline log in to martide.com. Click on your profile picture in the top right hand corner. You will see a drop down menu. Click Settings and then Pipelines:

Page on Martide's website showing how to access the Pipelines feature under Settings

You will be taken to the Pipelines page. On this page you can do two things: Create a new Pipeline and search for a Pipeline you’ve already created. For this blog post we’re going to take a look at creating a new Pipeline. The page looks something like this:

Martide maritime recruitment website showing user how to search for and add Recruitment Pipelines


To create a new Recruitment Pipeline click the Add button on the top left. You’ll then be asked to name your Pipeline - for example Chief Engineer. Click Save when you’re done.

Page in Martide showing how to name a Pipeline

Now you’ll be able to set the steps you want to include in your Maritime Recruitment Pipeline for the role of Chief Engineer. Martide includes 3 default Stages: Negotiation, Contract Sign and Hired. These cannot be removed from the Pipeline.

However, to customize the Pipeline for your own needs, you can add and set rules for the other Stages. To do this, click the New Stage button in the top right corner and a pop up box will appear. It looks like this:

Martide maritime recruitment platform showing how to edit a Recruitment Pipeline

This is where you’re gong to be building your Pipeline. So, in the State drop down box, select the recruitment Stage you want to add. e.g English Test or Interview.

Then in the Display Name field you can set a new name for the Stage if you prefer. Select the Step this Stage should appear in your recruitment process. e.g Step 2 - select Required Before (this is optional) if you want this Stage to be completed before another Stage (more about this below.).

Then choose whether you are insourcing or outsourcing the recruitment and whether you want ex-crew members to be able to skip this Stage.

Confused? Don’t be - take a look at the example below:

Page on Martide showing how to to set the recruitment to insourced or outsourced

We’ve specified that anyone applying for the Chief Engineer vacancy must take an English Test and we’ve set this Stage as the 2nd Step in the recruitment process. What this means is that the applicant cannot move to Stage / Step 3 until he has passed the English Test.

We are outsourcing this recruitment to a manning agent who will be able to edit this Pipeline Stage so if you have a manning agent and they deal with English testing for you, select Outsource Manning. Note, however, that we want ex-crew who have already passed an English Test to be able to skip this Stage.

A few tips for setting Steps

This is how it all works:

  • You must select a Step but you do not have to select Required Before.
  • If you select English Test as Step 2 and do NOT select Required Before, the test must be completed before Step 3 can be started.
  • If you create a English Test at Step 2 and set Required Before to Step 6 the test can be continued over the next Steps but must be completed before Step 6 can be started.

Here you can see that our English Test has been added as Step 2 to our Pipeline:

Martide.com ewb page showing how to set steps in a recruitment pipeline


To edit the Stage, click the green Edit button and you will be taken back to the previous screen where you can change whether the job is outsourced, the Steps, and if you want ex-crew to skip this Stage.

To change the order of the Stages, click the arrows on the left to drag and drop that Stage. Only Stages that can be edited can be dragged and dropped.

If you'd like less words and few more actions, we have a step by step guide to creating a pipeline which should answer any remaining questions you might have.

However, if you’d like to talk to us about this or any other aspect of our maritime recruitment solution, please get in touch with us at [email protected]