Staying on top of the applicants who have applied for your maritime jobs is crucial if you’re a shipowner or manager looking to fill your vacant jobs at sea in an efficient fashion.
The good news for you is that if you're a small to medium sized shipping company, Martide’s maritime recruitment platform has made this easier than ever before.
Whether you have an account with Martide and you're just getting started using our crewing system, or you're interested in seeing how we can help streamline YOUR maritime recruitment processes, read on.
This is how to track your candidates and make sure you don’t miss out on talented seafarers who’ve applied for your jobs at sea.
A shipowner's guide to Martide's Applicant Tracking System
There are two ways of checking to see if you have any new candidates. The quick and easy way is by looking at your Dashboard Page. This is the first page you see when you log in to your Martide account.
If you’re already in the system and on another page, you can get back to the page by clicking Dashboard in the header bar at the top of the screen. Your Dashboard looks like this:
Here you can see at a glance how many new candidates have applied for your jobs at sea and have been hired over the last 14, 30 and 90 days. You can sort candidates by these time periods as well as by filtering them by manning agent by selecting one of the agencies you use from the drop down box.
The dashboard is great for seeing what's going on with your vacant maritime jobs at a glance but chances are you will want to be dive a little deeper and get more information about your applicants.
To do this click Recruitment in the header bar. You’ll then see a page that looks like this:
This is where you can see the seafarer jobs you have open, listed by vessel.
As you can see from our example above, you can see the vessel's name, the seafarer rank (the job vacancy), how many candidates have applied, how many are ex-crew (i.e. you've hired them before), how many seafarers have been hired for that job, and the crew change-over date.
On this page you can also show (display), edit or close a position by selecting the relevant button next to each vacancy.
How to track and review your candidates
If you click Show you’ll be able to review all candidates for the rank/position onboard a vessel. The page looks like this:
On this page you can do a number of useful things:
- See the list of candidates who have applied for this job.
- Toggle the little green button at the white bar above the candidates so that you can only see candidates with the required work experience. Green means that you will see only these candidates, if you turn it off so it's white, you will see all candidates who have applied, regardless of experience and qualifications.
- See the status of a candidate's application. In our example, James Cook's application is pending while Christopher Columbus has been accepted.
- Click on a candidate to learn more about them, including the stages of negotiation, their personal information and work experience, and the status of their application.
We're going to click on James Cook's profile as we've heard he's a fairly qualified seafarer! The page looks like this:
Here’s what all of that information means:
- 1st column: these are the steps to be taken during this candidate’s application. They will usually include document validation, medical check and interview etc but this will depend on the maritime recruitment pipeline that was created for that rank/position.
- 2nd column: the seafarer’s name and status of their application (as well as the other applicants.)
- 3rd column: the stages of negotiation including salary, contract length, currency and variance. To edit this section click the little pen and paper icon in the top right corner of the column. To create an appointment with the candidate, click the calendar icon next to it.
- 4th column: the status of the application and the seafarer's details. You can also accept or reject the candidate here.
By breaking each application down into these handy at-a-glance sections you’ll be able to see exactly where you are at any given moment with an applicant and your jobs at sea.
You can then quickly take action if needed such as chasing up documents, editing the terms of the contract, scheduling an interview, or accepting or rejecting the candidate.
Once a candidate has been accepted for a position it will be closed and their profile will look like this. As you can see, we decided to hire Christopher Columbus over James Cook for this position!
Being able to track your candidates for your open maritime jobs in such a visual way helps you stay one step ahead of the process at every step of the application.
And because your seafarers are able to track their applications from their end, they'll always know what's happening too. That means less phone calls and emails for you and a greater understanding of the process for everyone!
And of course, when the seafarers who apply for your jobs at sea are provided with a great experience, that will increase candidate engagement and lead to better crew retention in the future. It's a win win situation!
Now how can we help you?
If you’d like further insight into other parts of our maritime recruitment and crew management platform, take a look at our support website for shipowners and managers here.
And of course if you need any other help or have any questions, please don’t hesitate to get in touch by emailing us at [email protected]
This blog post was originally published on August 16th 2019 and was updated on June 23rd 2020 to reflect changes and upgrades to the Candidates page.