Manning Agent Guide to Martide's Applicant Tracking System

Manning Agent Guide to Martide's Applicant Tracking System

Eve Jones

Applicant Tracking Systems were created to make anyone working in recruitment's life a lot less stressful. And if you’re a manning agent, you don’t need us to tell you that a big part of your job in maritime recruitment is to track the status of your seafarer candidates.

The good news is, at Martide we’ve made that quick and simple for you! We know that you’ve any number of hopeful applicants to keep tabs on and that you need to support both the employer, as well as the seafarer, in a timely fashion.

Read more: Why Manning Agents Need to Learn to love Tech

If your manning agency has a Martide account, this blog post will tell you everything you need to know about tracking your candidates through your custom-built maritime recruitment pipeline in Martide’s platform.

spray painted speech bubble saying '1, 2, 3 let's go!'

Manning agent guide to Martide's Applicant Tracking System

Knowing where your candidates are in the maritime recruitment process (or Pipeline, in Martide speak) is crucial. Luckily it’s also as easy as ABC when you’re using our software solution.

Read more: What is an Applicant Tracking System in Maritime Recruitment

But first of all, a quick note about the functions available to manning agents. You will notice that you have two pages in the column on the left hand side of the screen when you log in: Recruitments and Assignments.

They are very similar but for one big difference:

  • Recruitments: this is where you can add candidates to the database so that you can potentially hire them in the future.
  • Assignments: this is where you can hire a specific seafarer for a specific vessel on a specific contract.

Tracking your applicants on both pages works in the same way, so for the purposes of this blog post we'll show you examples from the Assignments page, for no other reason than it comes first in the alphabet!

Let's get started.

Log into your Martide account and click on Assignments in the menu on the left hand side of the page:

Screenshot of Martide's maritime recruitment platform showing the manning agent Assignments page

On this page you can see the vessels, rank, how many candidates have applied, if any candidates are ex-crew, how many have been hired, the change over date, and the status.

You can also filter and sort your Assignments to make it easier to find what you're looking for, but for more information about that you can take a look at the Assignments Support Page here.

To check your current applications and candidates click on the name of a vessel to see its Pipeline. In our example we're going to take a look at the candidates who have applied for the position of Cook on our fictional vessel Rogue:

screenshot showing where to find the name of a vessel

When you click on the vessel name it will take you to a page that looks like this:

screenshot of a candidate's pipeline

On this page you can:

  • See all the candidates who have applied / been applied to that position on that vessel. i.e. a Cook for Rogue.
  • See the stage of the Pipeline that each candidate is at by clicking on them in the left hand column.
  • Click on any of the headings: Negotiation, Document Validation, English Test, Medical Check, Visa etc. at the top of the page to see which candidates are at that particular stage.
  • Approve or Withdraw a candidate at any stage by clicking the buttons above their name and profile picture in the right hand column.
  • Add another/more candidates to the position by clicking the blue +Add candidate button in the top right corner.

If you want to dig a little deeper into each candidate’s personal information, work experience, and preferences etc. simply click on their name in the right hand column and it will take you to their seafarer profile.

In our example we are going to approve a candidate named Tim Timpson's Document Validation stage of the Pipeline because his documents are all valid.

When you click the Approve button you will see this:

screenshot in Martide showing the approved stage

If you scroll down the page you can enter a note about this Stage in the Notes box if you wish. Click Save when you're done. (You can also see the Pipeline Stages below this, just for your reference):

screenshot showing the notes box and pipeline stages

Once you've approved a Stage in the Pipeline it will take you to the next one in the process so you can continue to approve the candidate - or you can withdraw them if you feel they aren't suitable for your vacancy.

We hope you’ve found this blog post guide to tracking the candidates who are applying for seafarer jobs with your manning agency useful. If you’d like to read step by step versions of this blog post in our user support guide, you can check either the Assignments page or the Recruitments page.

We also have other user guides for manning agents who want to know more about the Martide platform: why not take a look and learn more about using the messages function, joining our approved partner network or about how to submit a candidate?

That way you can really make sure you’re getting the most out of our maritime recruitment platform for manning agents!

This blog post was originally published on August 9th 2019 and updated and republished on July 20th 2021 to reflect changes and upgrades to Martide's platform.