ERP Software: An Efficient Tool for Maritime Recruitment

ERP Software: An Efficient Tool for Maritime Recruitment

Handling a maritime business can be tough from managing the operations and overseeing your seafarers, to recruiting new talents.

We understand how a shipowner, recruitment officer or crew manager like you juggle these tasks so we are here to share some tricks with you to help lessen the load on your shoulders.

To start, Enterprise Resources Planning (ERP) software makes business management easier by automating responsibilities and administrative tasks making them less time-consuming.

Read on in this blog and we'll share with you how ERP can speed up your internal systems and facilitate a smoother maritime recruitment process.

What can ERP do for you?

Enterprise Resources Planning (ERP) can automate and integrate the essential aspects of your business.

It can cover departments like accounting, manufacturing, supply chain management, sales, marketing and human resources (HR).

Focusing on human resources, this tool can help with recruitment, evaluations, payroll, and job offers.

All of these integrate into a single system which makes decision-making easier.

ships in a port

Key roles of ERP in maritime recruitment

If you're having troubles filling your vacant jobs at sea, having an ERP software might just do the trick and make the process more convenient.

This can aid you in finding, screening, and knowing your potential candidates and eventually hire the best seafarers out there.

With the fast-paced trends in recruitment applicable in the maritime industry, proper HR processes and crew management should be done right to ensure that your business will run smoothly.

Here are some ways ERP can boost your recruitment efficiency:

  • Streamlined Recruitment System

Recruitment can be a tedious and stressful process involving client and candidate relationship-building.

On top of that, research and information gathering are done as part of this long hiring process.

Here at Martide, we can help you organize your candidates' profiles. You can easily monitor the people who have applied for a job with you or whose files were created by your company, employees, or co-workers.

You'll have the ability to easily edit, add notes to, import, create assignments, and filter their profiles.

screenshot of Martide's candidates page

You can also utilize the data templates that you can find in our website to add the necessary details for your job vacancy like info about the vessel, your budget and the contract.

  • Centralized Database

A centralized system that gives you the convenience of managing and supervising your organization and your crew regularly is an essential tool to the success of your business.

ERP software is the answer here as it connects databases and provides all information in a single view.

It might be difficult for your company with hundreds of people to manage your database regularly but software can make things easier by keeping unified data stored in a centralized database.

We have a Dashboard feature that can do just that. It gives you an instant overview of what’s happening with your vessels and crew.

You can easily retrieve data about your upcoming crew changes within the next 30 days – including how many vessels you have, crew you currently have on board, and different nationalities you have on board.

All of your vessels and their details can also be found here.

To keep a strong relationship with your crew, you can even see which of your seafarers has a birthday in the next 30 days.

screenshot of the dashbpard

This feature can help you make timely decisions and maintain good organization.

  • Improved Planning

ERP software can take note of crucial details of your operations. This highlights areas that need attention or improvement.

Recruitment uses data to help ensure that future plans can predict employment turnover especially in critical roles.

Obtaining easy access to data helps the recruitment team to make connections to business goals and its requirements.

Our Planning page will help you view your status at a glance. This enables you to easily plan your vessels and seafarers.

When it comes to your vessels, you can search for your vessels using the drop down boxes such as All Vessels, All Vessel Types, All Clients, All PIC (Person in Charge), All Statuses, etc.

Seafarers data is also accessible and easily monitored by searching for your seafarers using the drop down boxes labeled such as All Seafarers, All Ranks, All Flags, All ECDIS, Planned Start Date, Planned End Date, and many more.

It gives you the exact information you need without wasting time.

screenshot of the planning page
  • Easily Managed Workload and Resources

ERP can also be used to monitor tasks and the processes involved.

It helps you stay organized and makes it easier for you to know what you need to do as part of your maritime recruitment process.

Our My Tasks feature helps by allowing you to see your upcoming, overdue, and current tasks. You can also track the date that the task is due.

Tasks are easily monitored as they are efficiently color-coded. Labels here include Document approval, Interviews, Negotiations, Contract sign, and Update passport.

  • Increased Seafarer Retention

Talent management tools are one of the significant investments for a successful business and retention also plays a key role in the recruitment process – keeping an outstanding talent is just as important.

Knowing that you have capable and tested seafarers returning to your crew after their contracts are up can save you a lot of time, money, and effort.

This means onboarding processes, specifically the recruitment experience, are vital when considering an ERP software.

Building relationships and establishing good communication with your crew and seafarers are important so that when they're about to go back onboard, they will not think twice about signing back with you after their resting period – they'll gladly return to your business.

container ship in port

We understand that whole process and we can help pipeline every recruitment, assignment, or vacancy you create.

You can also rely on our Seafarer Pools feature which has been designed to help shipowners and crew managers like you be more organized by creating groups that contain specific seafarers, especially those who you find capable at sea.

Wrapping it up

ERP systems help streamline the operations of organizations in general. They are created to facilitate tedious procedures and data processes, which enable departments to use their time and resources on more productive tasks.

Harnessing the feat of this technology in maritime recruitment can do wonders in filling your job vacancies at sea.

With an efficient tool like this, you can be assured that you'll also get the best candidates and seafarers out there.

To give you more idea about this, you can take a look at Martide’s maritime software and get a 360-degree view of your operations, helping you manage your business better to achieve your company’s objectives.

Whether you’re a shipowner, ship manager, or a manning agent, don’t hesitate to sign up on our website and we’ll be more than happy to assist you in attaining your goals in maritime operations.