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A Shipowner's Guide to Creating Your Company Profile

A Shipowner's Guide to Creating Your Company Profile

Eve Jones

If you’re new to Martide's maritime recruitment and crew management solution, first of all, welcome - we’re thrilled you’ve decided to join us! However as a shipowner or ship manager, you might be wondering exactly what you need to do to get started on our platform.

We work hard at making sure our crewing system and maritime recruitment solution is as user friendly and intuitive as possible, but we know there can be a few different areas to get used to in order to get the most out of Martide.

With that in mind we thought we’d take you through the steps you need to take to create your Company Profile.

Tip: Another, more factual version of this page can be found in our user support guide. After reading this blog post, if you need any other details or want to see any other screenshots, feel free to head on over there!

A shipowner's guide to creating your company profile

Ready? Let’s get started. First of all, log into your Martide account using your email address and password. You will be automatically directed to your Dashboard.  It looks like this:

shipowner's Dashboard on the Martide website

First add your company's information

To create your profile, you'll need to add your shipping company’s information. Click on your profile picture in the top right hand corner - don’t worry you can change this to something more representative of you or your maritime organization shortly. You’ll see a drop down menu: click Settings.

The next thing you’ll see is lots of little icons. Click on the box with the picture of the ship and the title Company Profile.

Page showing where to find the employer feature Company Profile on Martide

This will take you into your Company Profile section. The page is fairly long and you’ll need to keep scrolling down it to add more information but at first you will see this (we've already added the two images - the page you see will be blank, ready for you to upload your own):

Page on Martide showing employer where to fill in company information

This is where you can start building your profile by:

  • Uploading your shipping company logo or any other picture you want to use (main avatar), as well as a background image if you choose (landscape avatar).
  • Adding your company’s name and website address (URL).
  • Adding a description of your company - your bio or blurb. This can be as short and sweet, or as long and descriptive as you like.

Scroll down the page and you will see some plus signs. If you click on any of these they will expand into sections in which you can continue entering your information. They look like this:

screenshot of the Martide website showing the expandable sections

You can highlight your shipping company's achievements by uploading the name, details and images of any awards you have received. You can also add your address and the address type (primary, billing, tax, work, home etc). Next you can upload your documents - such as your Minimum Safe Manning Certificate, MLC Certificate and ISO 9001 Certificate. Finally add your phone number(s).

There are no limitations and you can add as many awards, addresses, documents and phone numbers as you need. To do that, simply click on the little plus sign that you'll see within each section when they're expanded.

Want to delete an entry? Click the little trash can icon that you'll also see inside each expanded section.

Bonus: the great thing about uploading electronic copies of all of your certificates and documents is that they will all be conveniently, and securely, stored all in one centralized place.

Important note: it goes without saying that Martide do not share any of your data or documents. We also use secure cloud-based storage by Google to maintain your absolute privacy at all times.

How to upload a document

Uploading documents and certificates (as well as your awards) is super quick and easy. All you need to do is to click the plus sign next to either Awards or Documents to expand the section.

For example, once you’ve clicked the plus sign next to Documents the section will open up and you will see a page that looks something like this:

Page on Martide website showing shipowners where to upload seafarer documents


Here you can:

  • Choose the country the document was issued in from the drop down menu.
  • Choose the document type from the drop down menu.
  • Enter the document number.
  • Enter the document’s start and end dates.
  • Upload a digital version of the document from your computer by clicking on Upload File or by dragging the file from your computer into the box.
  • Add more documents by clicking the plus sign next to Add Attachment.

Once you’ve added all of your seafaring documents and certifications you can carry on adding your shipping company’s details by continuing to scroll down the page. Next you'll see bank details.

Adding your company's banking and shipping details

As with the information above, you can add as many different bank accounts and billing details as you need to. The bank details section looks like this (of course the boxes will be blank for you to fill your information out):

screenshot of Martide website showing where to add bank details.

Next, scroll down a little further and you can add your shipping details, including your contact’s name and address. That part looks like this:

screenshot of the Martide website showing where to add shipping details

How to give your company's other users access

Last but not least you can also decide how other users in your shipping company can log in. We've designed this feature to make it quicker, easier and more secure when you have multiple people logging in to the website's back-end.

Here's how you do that. Scroll right down to the bottom of the page, under the Shipping details section and you'll see this:

screenshot of Martide's website showing how to give users login rights

Toggling this button enables you to allow your users to log in only by using their Google or Office 365 accounts. As you can see from the pop-up message, once they've logged in they won't need to log in again for up to 30 days.

When the button is green, the feature is activated and you'll need to add which domain (website) you want to use. Finally, when you’re all done, click the blue Save button at the foot of the page.

Adding other users to your company account is a great way of making sure all your teams or people are rowing in the same direction. It also allows you to delegate certain parts of the maritime recruitment and crew management process to make your life easier!

To read more about adding other users, take a look at this step by step guide here. And to find out more about creating groups of users, this page here will tell you everything you need to know.

Need more help? Here’s how to get it.

Congratulations - you’ve completed your shipping company profile. Now you’re set up and ready to go so why not take a moment to relax by reading some more of our blog posts?

Read more: 5 Things to do Once You've Created a Martide Account

Or check out some more of the shipowner and manager support pages we’ve created to help you navigate Martide’s maritime recruitment platform. For example, next up after completing your company profile, you'll need to add your fleet and vessels!

You can also read all about how to read your Dashboard, how to add candidates to your database, how to create a maritime recruitment pipeline, or how to post a job vacancy.

Of course, if you do need to talk to anyone we’re always here to help. Reach out to your Key Account Manager or drop us an email at [email protected]

This post was first published on 26th July 2019 and updated on 13th May 2020.