Welcome to Martide - we’re thrilled that as a shipowner or manager you’ve decided to simplify your maritime recruitment processes and crewing systems by joining us! If you’ve created a Martide account and are wondering what to do next, read on as we take you through five steps to get you up and running.
First of all, log into your Martide account using your email address and password. You will be automatically directed to your Dashboard. It looks like this:
5 things to do when you've created your Martide account
One: Update your company profile
One of the first things you’ll want to do is to add your shipping company’s information to your profile. Here’s how to do that.
Click on your profile picture in the top right hand corner. You will see a drop down menu: click Settings and then Company Profile:
The next page you see looks like this:
On this page you can personalize your profile by uploading your company logo (main avatar) and a background image (landscape avatar). You can also add your company name and website address (URL) plus a description of your company - your bio or blurb.
Scroll down the page and you will see this section:
This is where you can enter your contact details, upload company documents, and, of course add what makes your company special (your awards!)
To enter information, click the blue + signs to expand a section. You can add multiple awards, addresses, documents and phone numbers - to do so click the + sign within the section.
To find out more about uploading documents to your user profile, this simple how to guide will explain everything.
Continue adding your company information
Once you’ve added your awards, details and documents, scroll down the page and you’ll see this:
This is where you can add your company bank details including the bank’s name, IBAN and BIC numbers, and address. After that, further down the page you’ll see your shipping info. It looks like this:
You can also choose how you want your shipping company’s other users to log in on this page - by using Google or Office 365. To read a brief explanation of that function, click here.
Congratulations - you’ve completed your profile. Now we’ll take a look at how to add a vessel to start building your online fleet as part of streamlining your maritime recruitment and crewing systems.
Two: Create a vessel
Click on Fleet in the header bar. You can add all relevant info for all your vessels in this section of the website. You can also manage crew numbers. The main page looks like this:
On this page you can add a new vessel, search for an existing vessel, show (display), edit or delete an existing vessel.
Click the Create Vessel button at the top right of the page. You’ll see this page:
On the left side of the page you can upload your own logo, select the manager’s flag from the drop down box, enter the vessel’s name and previous name.
Scroll down and still on the left hand side you’ll be able to enter the IMO and MMSI numbers, select the Wage Scale, enter the vessel’s specs including type, ECDIS, engine, KW, stroke, length, width, DWT, flag, last position, trading position, special equipment, and year built.
You can also upload the vessel’s documents and select your billing details.
Managing your crew budget
On the right hand side of the page you can set your budget by using the up and down arrows or typing directly into the box.
Next you can use this handy feature to more easily plan your crew. Here you can enter how many of each rank you want in your crew. Change the number using the - and + keys besides each position.
Finally, enter the Minimum Safe Manning requirements under your flag state. Change the number using the - and + keys besides each position.
You can easily edit existing vessels in the system by returning to the main Fleet page and clicking the Edit button. That will take you back to a screen that's the same as when you entered the vessel originally and here you can change any of the specs and crew settings, just like when you added it.
Click the Delete button at the side of a vessel to remove it from the system. You’ll see a pop-up box that asks you if you’re sure you want to delete the vessel. Click OK to confirm you want to delete it or click Cancel to return to the main page.
That’s it - you’ve successfully added a vessel. Now let’s look at how to create a job vacancy.
Three: Create a vacancy
Click Recruitment in the header bar at the top of the screen and you’ll be taken to your Recruitment page:
On this page you can look for a vessel, rank, or candidate by using the Search box at the top. You can then show, edit or close a position.
You can also see your vessels, the ranks, how many candidates have applied, whether or not any ex-crew have applied, how many candidates you've already hired and the crew change over dates.
To create a new vacancy click the Create Recruitment button on the top right. You will see this page:
On this page you can use the drop down functions to enter the vessel name and the rank. Next choose the Candidate Pipeline you want to align with the job. Now add the crew change date, the job listing expiry date, and the vessel’s trading area.
After this, scroll further down the page and you’ll see sections for Budget, Contract Length, Experience and Visas. Set these as per your requirements.
Your maritime recruitment process is taking shape and now it’s time to advertise your vacancy. You will stay on the same screen and it’s not complicated to do but you can read about it in more detail in this step-by-step guide here.
You will also need to decide whether or not you want to use a manning agent to help you in your maritime recruitment drive for this position. If you do, then it’s time for step 4. If you don’t wish to outsource to a manning agency, skip ahead to step 5!
Four: Choose your manning agent(s)
If you want to use one or more of our manning agents: click Settings in the drop down menu under your profile picture. Choose Manning Agents.
You’ll see this page:
Use the buttons to turn on or off manning agents depending which country you want to recruit seafarers from. It’s as easy as that but if you do want to read more about how to choose a manning agent to assist in your maritime recruitment, check out this guide here.
Almost there! It’s now time to see if anyone’s applied for your job! Here’s how to do that:
Five: See how many applicants you have
There are two ways of checking to see if you have any new candidates. The quick and easy way is to go to your Dashboard. Click Dashboard in the header bar. You will see this page:
Your Dashboard page is split into two halves with your Vacancies on the left and Seafarers on the right.
You can sort your Vacancies and Seafarers by manning agency using the drop down box on the left as well as by periods of 14, 30 and 90 days by clicking on the relevant tab.
You can also see how many new candidates have applied to your vacancies in the chosen time period and how many of them are ex-crew, as well as the total number of applicants. You can also see the number of candidates who have been hired within a given time frame.
For more insights into the Dashboard, take a look at this guide.
We mentioned that there are two ways of checking to see who’s applied for your vacancies. If you want a little more detail you can go back to the main Recruitment page where you can delve deeper into your vacancies and view the candidates’ profiles.
The Dashboard is really just for a quick overview of where your maritime recruitment process is at any given moment in time but for deeper insight, you’ll need the Recruitment page. That’s best covered in its own guide here - feel free to take a look!
And so there you have it. Five steps for getting started when you’ve opened a Martide account. Five steps to creating a truly streamlined and integrated maritime recruitment and crewing system!
We hope you’ve found this guide helpful but if you have any other questions, please don’t hesitate to contact us at [email protected] or why not take a look at the rest of the articles on our dedicated support website. There you’ll find both guides for shipowners and managers, as well as for manning agents.