When you first create your Martide account you won't have any information about your current crew in the system. Therefore you'll want to start compiling your candidate database.

You will also notice that there are two options in the header bar at the top: Candidates and Seafarers. So what’s the difference between them?

  • Candidates are people whose profiles were created by your company or a manning agent, OR who have applied for one of your jobs, OR who have been applied to one of your jobs by a manning agent.
  • Seafarers are people who have previously worked for you - i.e. ex-crew.

Understanding your Candidates page

To get going, log in to your Martide account and click on Candidates in the header bar.

screenshot of Martide website showing the Candidates page

Here you can:

  • Import Candidates from an Excel file by clicking the button on the top right.
  • Create Candidates to enter new applicants into your database.
  • Search for candidates using the search bar at the top of the page.
  • Filter candidates by the preferences in the panel on the left hand side of the page.

How to check a candidate

Click on a seafarer’s profile and you will be able to see if they are suitable for you. That page looks like this:

screenshot of Martide website showing a candidate's details

On this page you can see:

  • Their name, rank, gender, relationship status, date and place of birth, and nearest airport, their Candidate Pool, if they’re in one, and whether or not they are ex-crew. To edit, click the blue pen icon in the corner.
  • Their active and historic applications.
  • Their work experience including the type of vessel they worked on.
  • Their contact info, language skills, education, social media accounts and physical specs.
  • Their preferences for the type of vessel and contract they're looking for.
  • Their documents and visas.
  • Their bank account details and the wage scale you've assigned to them.

You can also make private notes for yourself and anyone else you've given access to on this page.

How to submit a candidate for a position

To submit a candidate for a vacant position, return to the main Candidates Page. Check the box next to their name and click the Add button:

screenshot of Martide website showing the add button to add a candidate to a vacancy

You will be taken to a page that looks like this:

screenshot of Martide website showing a drop down of job vacancies

Here you can:

  • Use the drop down box to find the vessel and position you are submitting the candidate for.
  • Click the blue Send to Job button when you're done and the candidate will be automatically applied to that vacancy.

If your candidate was already applied to a position within the last 30 days you will see a pop-up notification telling you. That pop-up looks like this:

screenshot of Martide website showing a pop up warning that a candidate has already been applied to a vjo

How to create a new candidate

To create a new candidate and add them to your database, click the blue Create Candidate button at the top of the main Candidates page. You will then see a page that looks like this:

screenshot of Martide website showing where to add your manning agent's contact details

Here you can:

  • Select a manning agent if you are outsourcing your recruitment.
  • Enter the seafarer's email address and name.
  • Click Create and you'll be taken to their new profile page. It looks like this:
screenshot of Martide website showing a new candidate page

Here you can:

  • Enter their personal information by clicking the blue pen in the corner of the box with their name.
  • Contact them to ask for more info by clicking the Request Information button.
  • Export their details to a PDF by clicking the blue Export PDF button.
  • Update their contact details, education, preferences, physical specs, skills, social media accounts, bank account(s), wage scale and any internal training they've undertaken.
  • Upload their documents and visas.
  • Make notes to yourself about the candidate.

How to import candidates

On the main Candidate page click the blue Import Candidate button at the top of the page. You will then see this pop-up box:

screenshot of Martide website showing the import candidates box

Here you can:

  • Bulk import as many candidates you want by clicking Choose File, uploading a spreadsheet from your computer then clicking Start Import.
  • Download an Example File by clicking the Download Example File button in the top right corner. This will open up an Excel spreadsheet that you can use as a template to make sure you enter your information correctly so that the system uploads it without any issues:
screenshot of the Excel example file

A couple of notes about candidates

Please note that when you have added a candidate to a position and hired them, they will be moved to the Seafarers page.

As soon as Martide is synchronized with your crewing system, or as soon as you manually include your candidates via the Create Candidate button, your crew will be listed under Candidates.

We hope you've found this guide to the Candidates page helpful but if you need any other help please don't hesitate to get in touch here.