The Crew Change feature simplifies what can be a complex issue for many small to medium sized shipping companies. Here’s how to use Crew Change to your advantage.

Introduction to the Crew Change page

Log in to your Martide account. In the menu on the left hand side you will see Crew Change. Click on it and you will see a page that looks like this:

screenshot of the Martide website showing the Crew Change page

Here you can:

  • See your vessels, change over dates, person in charge (PIC), number of on and off signers, if any of the changing crew are top 4 (Master, Chief Officer, Chief Engineer, Second Officer) and the crew change status.
  • Add a new crew change.
  • Filter your crew changes by Vessel, Change Over Date, PIC or Status.
  • List your crew changes by A-Z or Z-A or by first to last date by clicking the little pyramid icon next to Change Over Date, Vessel, PIC or Status.
  • Change the status of a crew change to In Progress, Pending, Cancelled or Completed by selecting the status from the drop down box.

How to add a new crew change

Click on the blue button on the top right that says +Add crew change. You will see this pop-up box:

screenshot of the Martide website showing the crew change pop-up box

Here you can:

  • Select the vessel you want to create a crew change for from the Vessel drop down menu.
  • Enter the crew change date.
  • Click the Add crew change button to save it.

That will take you to a new Crew Change Overview page. It looks like this:

screenshot of the Martide website showing a new crew change page

You will see the name of the vessel (in our example the vessel is called Angel), the crew change date and the status (pending.)

Here you can:

  • Enter the vessel's email address.
  • Select the airport seafarers are to arrive at.
  • Change the crew change date if necessary.
  • Add the berthing date and time.
  • Select the person in charge.
  • Select the status of the crew change: Pending, In Progress, Cancelled, or Completed.
  • Enter the port agent’s email address.
  • Select the port the crew change will take place at.
  • Check the boxes for the documents on signers must have: OK to Board, Letter of Guarantee, Extra Visa and Other.
  • Add your on signers.
  • Add your off signers.

How to add on and off signers

screenshot showing where to find on and off signers

At the bottom of the Crew Change Overview page, click +Add on signers. That will open up a pop-up box with a list of all seafarers currently available:

Here you can:

  • Search for a seafarer’s name in the Search bar.
  • See available seafarers, their rank and their status (Active, Applicant, Retired etc.) In our example, we have one seafarer who can be signed on.
  • Check the box next to the seafarer who is on signing and click the blue Add to on signers button. They will appear on the main screen.

Next click on +Add off signers

That will open up a pop-up box with a list of the seafarers onboard the vessel who can be signed off:

screenshot showing the off signer pop-up box

Here you can:

  • Search for a seafarer’s name in the Search bar.
  • See seafarers, their rank and their status. In our example, we have two seafarers who can be signed off.
  • Check the box next to the seafarer who is off signing and click the blue Add to off signers button. They will appear on the main screen.

When you have seafarers who can be signed on and off, the Crew Change Overview page will look something like this:

On the left you can see your on signing seafarers and on the right the off signing seafarers.

Next to the seafarer’s name you can see 6 icons:

  • Document: when this is bold, it tells you that all documents are correct.
  • Passport: when this is bold, it tells you that the seafarer holds the correct visa(s).
  • Airplane: when this is bold, it tells you if flights have been booked.
  • Contract: when this is bold, it tells you that the contract has been signed. (As in our example above.)
  • Ship: when this is bold, it tells you that all transport documents are correct.
  • Trash can: click this to delete the seafarer from the on or off signing.

You can also add notes to both on and off signing lists. To do that click the 3 vertical dots next to On Signers or Off Signers:

screenshot showing the 3 vertical dots

You will see a little message that says Add Notes. Click it and it will open up a pop-up box that looks like this. We've typed a note to remind ourselves to check the crew change date:

screenshot showing the add note box

Type your note into the box and click Save. Your note will now appear at the bottom of the list of on or off signers:

screenshot showing the saved note

To delete an entire Crew Change scroll to the bottom of the page and click the Delete this crew change button - see image above.

How to filter your crew changes

Go back to the main Crew Change page.

At the top of the page you will see 4 filter options: Vessel, Change over, Person in charge and Status as well as a Filter button on the right:

screenshot of the main crew change page

Here you can:

  • Click on Vessel and you will see a drop down list of vessels. Check the boxes next to each to filter your change overs by vessels.
  • Click on Change over and you will see two date boxes. Enter the from and to dates that you want to see change overs between.
  • Click on Person in charge and you will see a drop down list of names of PICs. Check the boxes next to each to filter your change overs by who is in charge of them.
  • Click on Status and you will see a drop down list of statuses: Pending, In Progress, Cancelled and Completed. Check the boxes next to each to filter your change overs by status.
  • To hide the 4 filter options, click the Filter button on the right next to the +Add change over button. Click the Filter button again to get them back:

We hope that this guide helps you get the most from our Crew Change feature but if you have any other questions, please feel free to get in touch with us at [email protected]