A seafarer / candidate's User Profile contains uploaded copies of the professional, medical and travel documents that they need to hold for a position. This makes it easier for you, as an employer, to quickly check that paperwork is in order.

Introduction to the Documents page

To check a seafarer's documents log into your Martide account and click on Documents in the menu on the left hand side of the page. That will take you to the Documents page:

screenshot of Martide website showing the seafarer documents page

Here you can:

  • See all your vessels, the ranks on that vessel, the seafarer in that rank, their location (ashore or offshore), and their estimated disembarkation date.
  • See which documents each seafarer has by clicking the black down arrow on the right of an entry.
  • View a seafarer's User Profile by clicking on their name.
  • Filter your search by Vessel name, Vessel Group, Rank, Seafarer Name, Location, Expires Before and Documents by clicking on the white boxes at the top of the page.
  • Sort your results by A-Z or Z-A by clicking the 3 lines next to Vessel, Rank or Name.
  • Remove the filters by clicking the blue Filters button at the top right of the page.
  • Download an Excel spreadsheet of documents by clicking the download icon at the top right of the page.
  • View which documents are ready to view in the Excel spreadsheet by clicking the white document and arrow icon in the top far right corner.

We will go through all of these actions shortly.

How to check a seafarer's documents

Click the black down arrow to the right of the entry / seafarer you want to check:

screenshot of the documents page showing the down arrow

That will open a drop down list of the seafarer's documents:

screenshot showing a seafarer's documents

Here you can:

  • See a seafarer's certificate type, the document, its start and end dates and its number.
  • Click on the paperclip icon to edit or upload a document and to see its country of issue.

How to edit a document

Click on the paperclip icon (see image above) and you will see this pop-up box:

screenshot showing the pop-up box

Here you can:

  • Select a different document type from the drop down menu.
  • Edit the document number.
  • Select a different country of issue from the drop down menu.
  • Edit the date of issue and the date of expiry.
  • Upload an attachment by clicking +Add attachment on the right hand side.
  • Click Save when you're done.

How to add a new document

To add a document, click on a seafarer/candidate's name and you'll be taken to their User Profile page where you can add and upload new documents:

screenshot showing a seafarer's name

A seafarer profile page looks like this:

screenshot of a user profile

To add new documents either click on the relevant header at the top (Status, Work Summary, Employment, Work, Education etc.) and you will be taken to that section, or scroll down the page until you find the section you want to update:

screenshot of the medical documents section

We are going to add a new medical document for our seafarer. Click on +Add medical document and you will see this pop-up box:

screenshot of a document pop-up box

Here you can:

  • Select the document type from the drop down menu.
  • Enter the document number.
  • Select the country of issue from the drop down menu.
  • Enter the date of issue and the date of expiry.
  • Upload an attachment by clicking +Add attachment on the right hand side.
  • Click Save when you're done.

How to filter your search on the Documents page

On the main Documents page click on one or more of the filters at the top of the page:

screenshot showing the filter boxes

You can filter by: Vessel Name, Vessel Group, Rank, Seafarer Name, Location, Expires Before and Documents.

When you click on a filter it will bring up a pop-up box. For example, this is what you will see if you select the Rank filter:

screenshot showing the rank filter and drop down menu

Now you can filter the results by rank so that you only see (for example) your Second Officers.

To hide the filters click on the blue Filters button at the top right of the page:

screenshot showing the filters button

If you click on this the filter boxes will disappear:

screenshot showing where the filters used to be

To bring them back, simply click on the Filters button again.

You can also filter using the 3 lines next to Vessel, Rank and Name:

screenshot showing the pyramid icon

However this will only change the order in which the entries are listed alphabetically. For example the default setting is to list from A through Z. If you click on the icon, it will reverse that so they are listed Z through A.

How to download documents

To download a list of documents into an Excel spreadsheet, click the white button with the down arrow and document tray icon at the top right of the page:

screenshot showing the download button

You will see a pop-up box with the day's date and time in it and a message telling you the status of your download:

screenshot showing the download pending pop-up box.

Your download should only take a short time. When it's ready, you'll see a message like this:

screenshot showing a download is ready

Click the download arrow and document tray icon (see above) and an Excel spreadsheet will be downloaded on to your computer:

screenshot showing an Excel download

Click the Excel download to open it and you will see a spreadsheet of the documents you downloaded:

screenshot of an Excel spreadsheet

You can download as many spreadsheets as you need. If you want to see which downloads are ready but you don't want to activate another download, click the white document and arrow button in the far right corner:

screenshot showing the download button

That will show you the download ready pop-up box:

screenshot of the download ready pop-up box.

We hope you've found this guide to the Documents function useful but if you need any help, please get in touch here.