The Forms feature has been created for manning agents who want insight, feedback and answers from their seafarers and candidates. You can also use this feature to build your interviews.

A guide to the Forms feature

Log into your Martide account and click on Settings in the menu on the left, and then on Forms:

screenshot showing where to find settings and forms.

When you click on Forms you will be taken to a page that looks like this. (We have already created 3 Forms):

screenshot of Martide's website showing the Forms page.

Here you can:

  • Add a new Form by clicking the +Add form button.
  • Copy existing Forms by clicking the documents icon.
  • Edit existing Forms by clicking the pen icon.
  • Delete existing Forms by clicking the trash can icon.
  • Sort Forms alphabetically by A-Z or Z-A by clicking the pyramid icon next to the word Name.

How to create a new Form

Click the blue +Add form button at the top right of the page. You will be taken to this page:

screenshot of Martide's website showing the new forms page.

Here you can:

  • Give your Form a name and description.
  • Add questions to your Form by clicking the +Add Question button.
  • Save the Form.

In our example below we are creating an exit questionnaire for crew who have recently disembarked from our vessel, Ship C. We’ve clicked the +Add Question button, and now we see this:

screenshot of Martide's website showing a new question

There are different question formats and we will cover them all below.

When you click the +Add Question button you can give your question a title and choose its type (format). See the image above.

Your question can be in the following formats: Paragraph, Multiple Choice, Checkboxes, Linear Scale, Multiple Choice Grid, or Checkbox Grid. Click in the Select Question Type box to see the choices:

screenshot of Martide's website showing the question types.

You can choose different formats for each question in a Form.

If you choose Paragraph you can enter a question like this:

screenshot of Martide's website showing a paragraph type question.

If you choose Multiple Choice you can enter a question like this:

screenshot of Martide's website showing  a multiple choice type question.

If you choose Checkboxes you can enter a question like this:

screenshot of Martide's website showing a checkbox types question.

If you choose Linear Scale you can enter a question like this:

screenshot of Martide's website showing  a linear scale type question.

If you choose Multiple Choice Grid you can enter a question like this:

screenshot of Martide's website showing a multiple choice grid type question.

If you choose Checkbox Grid you can enter a question like this:

screenshot of Martide's website showing a checkbox grid type question.

You can add as many questions with as many different options and types as you like. When you’ve covered everything you want to ask then click the blue Save button. Your Form is now visible on the main Forms page:

screenshot of Martide's website showing the new form on the main page.

How to send a Form to a seafarer

Once you’ve created your questionnaire or interview, you need to add it to the relevant Recruitment Pipeline.

This is the same as the other stages you add to pipelines: Document Validation, English Test, Sea Service Check, Medical Check, Visa, and Approval.

To add your Form, go to Settings > Pipelines:

screenshot of Martide's website showing where to find the Pipelines.

Click on Pipelines and you will see a page that looks something like this:

screenshot of Martide's website showing the pipelines page.

Select the Pipeline you want to add the Form to by clicking the pen icon on the right (see above). When the Pipeline page opens, click the + Add Stage box.

screenshot of Martide's website showing  where to add a new stage.

You will then see this pop up box:

screenshot of Martide's website showing where to select a stage.

Choose Form from the drop down menu and complete the information as required in the following screen:

screenshot of Martide's website showing a pipeline pop-up box.

Here you can:

  • Select the stage of the Pipeline - i.e. Form.
  • Give the Form a display name.
  • Select which step of the Pipeline you want the Form to be and at what stage of the Pipeline it should come before.
  • Select a User Group.
  • Select the Form,

When you’ve finished, click the blue Save button at the bottom of the pop-up box.

And that’s it - you’ve added a new Form (whether it's a questionnaire or an interview) for all seafarers in that recruitment pipeline to answer.

How to copy a Form

If you're conducting interviews or sending questionnaires with the same (or very similar) questions, the Copy Form feature saves you time as you don't need to recreate the same/similar Form from the start.

To copy a Form, click the document icon to the right of the Form you want to copy:

screenshot of Martide's website showing the copy form icon.

That will open up this pop-up box:

screenshot of Martide's website showing the copy form pop-up box.

Enter the name of the new Form. For example, you might want to copy an interview for a Chief Officer because you use the same or very similar questions to interview your Second Officers.

When you click Save the new Form will appear on the main page. Click on it, and all of the questions from the original form will be in it.

You can edit it (or any of your saved Forms) if you need to change anything.

How to edit and delete a Form

To edit a Form, click the pen icon to the right of the Form you want to edit:

screenshot of Martide's website showing the pen icon.

That will open up your original form where you can make any changes.

To delete a Form, click on the trash can icon:

screenshot of Martide's website showing the trash can icon.

That's it. We hope you've found this guide to the Forms feature helpful but if you need any other help please contact us here.