What is a Pipeline?

For every recruitment/vacancy you create as a manning agent, you need to specify a Pipeline.

  • Think of your Pipeline as building blocks which tell you what to do next in the recruitment process.
  • You can add as many or as few steps to your Pipeline as you need.

To create a Pipeline log into your  Martide account. Click on Settings in the menu on the left and then on Pipelines.

screenshot of Martide's website showing where to find pipelines.

You will be taken to the Pipelines page. In our example below you can see that we already have 3 Pipelines:

screenshot of Martide's website showing the pipelines page.

Here you can:

  • Look for an existing Pipeline in the Search box.
  • Add a new Pipeline.
  • Edit or Delete existing Pipelines.
  • Sort Pipelines from A-Z or Z-A by clicking the pyramid icon next to the word Name.

How to create a new Pipeline

Click the +Add pipeline button on the top right of the page (see image above.) You’ll be taken to this page. Name your Pipeline - e.g. 2nd Engineer. Click Save when you’re done.

screenshot of Martide's website showing how to create a new pipeline

You'll then be taken to this page where you can set the steps you want to include in your Pipeline for your 2nd Engineer vacancy:

screenshot of Martide's website showing a new pipeline.

There are 3 default Stages named Awaiting, Negotiation, and Recruited. You can edit or delete Negotiation by clicking the pen icon (edit) or trash can icon (delete) next to it. You cannot remove Awaiting or Recruited from the Pipeline.

On this page (see above) you can:

  • Edit the Pipeline's name by clicking the pen icon next to the name.
  • See each Stage, which step in the Pipeline it is, if it is required before another Stage in the Pipeline, and the source (insourced).
  • Add new Stages to the Pipeline and set rules for them by clicking the +Add stage button.

How to add a new Stage to a Pipeline

To add a new Stage to a Pipeline click the +Add stage button. You will see a pop-up box that looks like this:

screenshot of Martide's website showing the new stage pop-up box

Here you can:

  • Select a Stage from the Stage drop down box.
  • Enter an alternative name for the Stage in the Display Name box (optional).
  • Select the Step this Stage should appear in your recruitment process.
  • Select Required Before if you want this Stage to be completed before another Stage (more about this below.)

Click Save when you're done.

Take a look at the example below:

screenshot of Martide's website showing the English test stage.
  • We've included an English Test as part of the 2nd Engineer pipeline.
  • We’ve set this Stage as the 2nd Step in the recruitment process and stated that the English Test must be uploaded before Step 3.

Back on the main Pipeline page you will now see this:

screenshot of Martide's website showing the new stage on the main pipeline page.

How to edit or delete a Stage in the Pipeline

If a Stage can be edited you will see a pen icon next to it on the main Pipeline page. Click on it and you will be taken back to the pop-up box where you can make any changes needed.

If a Stage can be deleted you will see a trash can icon next to it on the main Pipeline page. Click on it and the Stage will be removed.

How to set Steps

You must select Step although Required Before is optional.

 screenshot of Martide's website showing  the step and required before boxes.
  • If you set Document Validation at Step 3 and set Required Before to Step 6 the documents can be validated while Steps 4 and 5 are in progress but they must be completed before Step 6 can be started.

To change the order of the Stages, click the 3 horizontal lines on the left to drag and drop that Stage.

How to edit or delete a Pipeline

On the main Pipelines page, next to the relevant Pipeline click the pen icon to edit it or the trash can icon to delete it:

screenshot of Martide's website showing  the pen and trash can icons.

Some notes about Pipelines

As a manning agent, you are able to add the following Stages to your Pipeline: Negotiation, Document Validation, Medical Check, English Test, Sea Service Check, Forms, Visa and Personal Information.

The only Stage that is slightly different is Forms, as you will need to have first created a Form and then you’ll need to select a User Group and the relevant Form:

screenshot of Martide's website showing the forms pop-up box.

We hope you found this guide to Pipelines useful but if you have any questions or need any other help, please get in touch here.