In Martide you’ll find a feature called Planning. This enables you, as a manning agent, to easily plan your seafarers so you can see where you are at a glance. Here’s how to use Planning.

A note about Planning

Because Planning lets you plan both Vessels and Seafarers, in order to use the feature you will need to have two browser tabs open so that you can have both the Vessels page and the Seafarers page open at the same time.

screenshot of 2 browsers open in Google.

Also, as a manning agent you can see the full crew planning for any vessel that you have crew on. However you will only be able to see the names and details of seafarers that are with your agency.

Where to find Planning

Log into your Martide account and click on Planning in the menu on the left hand side. You will be taken to a page that looks like the image below.

Note the Vessels and Seafarers tabs at the top of the page in the red box. We are currently on the Vessels page:

screenshot of the Martide maritime recruitment website showing the Planning page

Understanding the Vessels page in Planning

This page shows you at a glance who is on your clients’ vessels and allows you to plan future crew.

On this page (see above image) you can:

  • Search for vessels using the drop down boxes under All Vessels, All Vessel Types, All Ranks, All Flags, All ECDIS, and All Statuses.
  • Filter your search by clicking on the blue boxes that say Flags, ECDIS, Technical Manager, and Status.
  • Remove any of the filters by clicking on that filter at the top of the page.
  • Remove all filters by clicking the blue Filter button at the top right of the page.
  • View the calendar and see the current status of your chosen vessel at a glance.
  • Make the calendar larger and smaller by clicking on the - and + bar on the top right.
  • Click the 'i' icon on the top right to see the color codes for the calendar.

How to use Planning on the Vessels page

To view a vessel and her crew click on any configuration of the boxes called All Vessels, All Vessel Types, All Ranks, All Flags, All ECDIS, and All Statuses.

Each box has a drop down menu. For example, we have clicked on All Vessels:

screenshot of Martide's maritime recruitment software showing the vessel drop down menu

We want to see the crew plan for our (fictional) vessel called Aqua so we:

  • Click on All Vessels and select Aqua.
  • Click the Search button.

Now we can see Aqua’s crew plan in the calendar below:

screenshot of Martide's maritime recruitment software showing a vessel's crew planning

Here you can:

  • See who is onboard at the moment. If a box has a name in it, they are a seafarer from your agency. If the box is blank, that slot has been filled by a seafarer from another agency.
  • See who is lined up to replace the current seafarer onboard.
  • Click the 'i' icon on the right of the screen to see what the color coded status of a seafarer is (see image below). The statuses are: Completed, Onboard, Hired, Assignment, Draft or Don’t Need Replacement, Warning and Approved.
  • Scroll down to see all the ranks on that vessel.
  • Scroll across to see future dates.

For example:

screenshot of Martide's maritime recruitment software showing who is onboard

Here you can:

  • See that Master Bechtelar is currently onboard (green) and disembarking in the middle of January. Master Gulgowski came onboard in January and will disembark at the end of June. Meanwhile Master Schowalter is an Assignment (blue) and will embark at the end of January.
  • See that Chief Officer McCullough is onboard from June to the end of November and will be replaced by Chief Officer Gutmann.
  • Double click on a seafarer’s name to see their Embarkation Details. That will open a pop-up box that looks like this:
screenshot of Martide's maritime recruitment software showing  the embarkation pop-up box

How to read the color coded statuses

Click on the 'i' icon on the top right hand side of the page:

screenshot of Martide's maritime recruitment software showing the i icon

That will show you a drop down box that looks like this:

screenshot of Martide's maritime recruitment software showing the color legend

This tells you which color matches which status in the calendar.

The default settings for search are All Vessels, All Vessel Types, All Ranks, All Flags, All ECDIS and All Statuses.

You can also filter your search results by Flags, ECDIS, Technical Manager, and Status, or by any combination of these.

You can also enter more than one search option from each drop down box. In our example you can see we’re searching chemical tankers and car carriers.

Here’s how to use filters:

To include all filter options, select the relevant vessel, rank, flag, ECDIS etc. from the drop down boxes under All Vessels, All Vessel Types, All Ranks, All Flags, All ECDIS, and All Statuses.

For example:

screenshot of Martide's maritime recruitment software showing filters in use

To remove any of the filters click the blue box named for that filter at the top of the page. It will turn white and the filter will be removed from the drop-down menu options. You can get the filters back by clicking on them again.

In our example, we’re going to remove Flags, ECDIS and Technical Manager:

screenshot of Martide's maritime recruitment software showing removed filters

To remove all filters click the Filter button at the top of the page and the blue filter boxes will disappear and you will see a larger version of the calendar. You can get the filters back by clicking on the Filter button again:

screenshot of Martide's maritime recruitment software showing the blue filter button

Now we’re going to explain how to use the Seafarers page in Planning.

Understanding the Seafarers page in Planning

This page shows you at a glance who is available ashore. It looks very similar to, and works the same way as, the Vessels page. It looks like this:

screenshot of Martide's maritime recruitment software showing the seafarers tab

Here you can:

  • Search for your seafarers using the drop down boxes under All Seafarers, All Vessels, All Vessel Types, All Ranks, All Flags, All ECDIS, All Statuses, All Locations, Planned Start Date, Planned End Date, Not Planned Start Date and Not Planned End Date.
  • Filter your search by Flags, ECDIS, Technical Manager, Status, Location and Planning.
  • Remove any of the filters by clicking on the blue box named for that filter at the top of the page.
  • Remove all filters by clicking the blue Filter button at the top right of the page.
  • View the calendar and see the current status of your chosen seafarer at a glance.
  • Make the calendar larger and smaller by clicking on the - and + bar on the top right.
  • Click the 'i' icon on the top right to see the color codes for the calendar.

How to use Planning on the Seafarers page

To view a seafarer click on any configuration of the boxes called All Seafarers, All Vessels, All Vessel Types, All Ranks, All Flags, All ECDIS, All Statuses, All Locations, Planned Start Date, Planned End Date, Not Planned Start Date and Not Planned End Date.

Each box has a dropdown menu. For example, we have clicked on All Seafarers:

screenshot of Martide's maritime recruitment software showing the seafarer drop down menu

We want to see the planning for our (fictional) seafarer Aaron Conroy so we:

  • Click on All Seafarers and select Aaron.
  • Click the Search button.

Now we can see Aaron Conroy’s schedule in the calendar below:

screenshot of Martide's maritime recruitment software showing Dolores Homeick's schedule

Here you can:

  • See that Aaron Conroy is an AB.
  • See from his calendar that he has been scheduled to crew onboard the vessel Apocalypse from February to end of August.
  • Click the 'i' icon on the right of the screen to see what the color coded status of a seafarer is (see image below). The statuses are: Completed, Onboard, Hired, Assignment, Draft or Don’t Need Replacement, Warning and Approved.
  • Zoom in or out using the - and + bar at the top.
  • Scroll down to see all seafarers if you searched for more than one.
  • Scroll across to see future dates.

Double click on the vessel’s name to see the seafarer’s Embarkation Details. That will open a pop-up box that looks like this:

screenshot of Martide's maritime recruitment software showing the embarkation box

And that’s it! We hope this will help you to get the most out of our really useful Planning feature but you have any questions, please just get in touch as support@martide.com.