The Forms feature has been created for employers who want insight, feedback and answers from their seafarers and candidates. You can also use this feature to build your interviews.

Note: Forms was previously called Questionnaire. It has been amended to include the function previously known as Interview Kits.

A guide to the Forms feature

Log into your Martide account and click on Settings in the menu on the left, and then on Forms:

screenshot of Martide website showing where to access Form feature

When you click on Forms you will be taken to a page that looks like this. (We have already entered some Forms):

screenshot of Martide website showing the form page

Here you can:

  • Add a new Form by clicking the +Add form button.
  • Copy existing Forms by clicking the documents icon.
  • Edit existing Forms by clicking the pen icon.
  • Delete existing Forms by clicking the trash can icon.
  • Sort Forms alphabetically by A-Z or Z-A by clicking the pyramid icon next to the word Name.  

How to create a new Form

Click the blue +Add form button at the top right of the page. You will be taken to this page:

screenshot of Martide website showing where to enter a new form

Here you can:

  • Give your Form a name and description.
  • Add questions to your Form by clicking the +Add Question button.
  • Save the Form.

In our example below we’re creating an exit questionnaire for crew who have recently disembarked from our vessel, Ship C. We’ve clicked the +Add Question button, and now we see this:

screenshot showing the new question page.

There are different question formats and we will cover them all below.

When you click the +Add Question button you can give your question a title and choose its type (format). See the image above.

Your question can be in the following formats: Paragraph, Multiple Choice, Checkboxes, Linear Scale, Multiple Choice Grid, or Checkbox Grid. Click in the Select Question Type box to see the choices:

screenshot of the Martide maritime recruitment website showing the different types of questions.

You can choose different formats for each question in a Form.

If you choose Paragraph you can enter a question like this:

screenshot showing the paragraph choice

If you choose Multiple Choice you can enter a question like this:

screenshot of Martide's website showing he multiple choice question format

If you choose Checkboxes you can enter a question like this:

screenshot of Martide website showing how to enter a question

If you choose Linear Scale you can enter a question like this:

screenshot of the Martide website showing the linear scale question

If you choose Multiple Choice Grid you can enter a question like this:

screenshot of Martide showing the multiple choice grid question option

If you choose Checkbox Grid you can enter a question like this:

screenshot of Martide.com showing the checkbox grid option

You can add as many questions with as many different types as you like. When you’ve covered everything you want to ask then click the blue Save button. Your Form is now visible on the main Forms page:

screenshot of Martide website showing a saved questionnaire on the main page

How to send a Form to a seafarer

Once you’ve created your questionnaire or interview, you need to add it to the relevant Recruitment Pipeline.

This is the same as the other stages you add to pipelines: Document Validation, English Test, Sea Service Check, Medical Check, Visa, Flights, and Approval.

To add your Form, go to Settings > Pipelines:

screenshot of Martide website showing where to find the pipelines page

Click on Pipelines and you will see a page that looks something like this:

screenshot showing the main pipelines page

Select the Pipeline you want to add the Form to by clicking the pen icon on the right (see above). When the Pipeline page opens, click the + Add Stage box at the bottom left.

screenshot of the Martide website showing the Add Stage button

You will then see this pop up box:

screenshot of Martide website showing how to add a form into a recruitment pipeline

Choose Form and complete the information as required in the following screen:

screenshot of Martide website showing how to add a questionnaire into the pipeline stages

Here you can:

  • Select the stage of the Pipeline - i.e. Form.
  • Give the Form a display name.
  • Select which step of the Pipeline you want the Form to be.
  • Select the Form.
  • Choose whether the Pipeline is Insourced, Outsourced Client, Outsourced Manning or if you want to skip the Form with Ex-Crew.  

When you’ve finished, click the blue Save button at the bottom of that page.

And that’s it - you’ve added a new Form (whether it's a questionnaire or an interview) for all seafarers in that recruitment pipeline to answer.

How to copy a Form

If you're conducting interviews or sending questionnaires with the same (or very similar) questions, the Copy Form feature saves you time as you don't need to recreate the same/similar Form from the start.

To copy a Form, click the document icon to the right of the Form you want to copy:

screenshot showing the copy documents icons

That will open up this pop-up box:

screenshot showing the copy documents pop-up box

Enter the name of the new Form. For example, you might want to copy an interview for a Chief Officer because you use the same or very similar questions to interview your Second Officers.

When you click Save the new Form will appear on the main page. Click on it, and all of the questions from the original form will be in it.

You can edit it (or any of your saved Forms) if you need to change anything.

How to edit and delete a Form

To edit a Form, click the pen icon to the right of the Form you want to edit:

screenshot showing the pen icon to edit a form

That will open up your original form where you can make any changes.

To delete a Form, click on the trash can icon:

screenshot showing the trash can icon

That's it. We hope you've found this guide to the Forms feature helpful but if you need any other help please contact us here.