The Ultimate Guide to Choosing Crewing System Software

Jan 11, 2024 · 8 mins read ·

Crewing Software, Maritime Recruitment
A neon sign saying 'ultimate'

If you’re a small to medium-sized shipowner or manning agency who has come to the conclusion that it’s time to start running your maritime recruitment and crew planning operations more efficiently, it’s likely that you have been thinking about implementing a crewing system at work.

But what exactly is crew planning software, what can it do for your business and what are its main selling points?

In this article we’ll aim to answer all of these questions as well as provide you with some specific resources that deal with different aspects of crewing software.

The ultimate guide for shipowners and manning agents looking for a crewing system

First of all, what is crewing system software? It’s a digital platform specifically designed for managing the human resources side of maritime operations. 

Read more: Signs Your Maritime Crewing System Is No Longer Fit for Purpose

A good maritime recruitment platform and crewing planning solution will help anyone that owns or operates vessels, or recruits crew with various tasks related to your ops, including:

Seafarer recruitment and selection:

Crew planning and deployment:

  • Makes it easier to organize crew schedules for different vessels and voyages
  • Handles crew changes and ensures proper availability of personnel
  • Tracks crew location and status throughout their contracts
  • Manages crew licenses, seafarer books and visas

Crew management and administration:

  • Manages payroll and expenses for crew
  • Maintains and stores crew medical records and health documentation
  • Facilitates communication between crew and shore management
  • Ensures compliance with maritime regulations and industry standards

All of the above functions of a crewing system lead to a number of benefits for the recruitment and crew planning departments.

Benefits of using crewing system software:

  • Improved efficiency and productivity: Automating administrative tasks and streamlining processes saves time and effort.
  • Reduced costs: Streamlined recruitment and payroll management can lower personnel costs.
  • Enhanced compliance: Automated tracking and reporting ensure adherence to maritime regulations.
  • Better decision-making: Access to real-time data and reports supports informed decision-making about crew planning and deployment.
  • Improved crew satisfaction: Easier communication and streamlined processes can boost crew morale and retention.

And all of this creates happier seafarers and happier Recruitment Officers and Crew Managers!

If you’re looking to implement your first crewing system or you want to upgrade your current maritime recruitment and crew planning software, take a look at some of the following links which explore different aspects of a good crew planning system in further detail.

Resources for Crew Managers and Crew Planners

If you want to know how to simplify your crew planning and change over issues, read this blog post here.

If you want to find out what the best crew planning software system is, this blog post has the answer.

If you want to find out what a data gap is, if you have one, and how a crewing system can help you close it, this blog post explains all.

Wondering how a crewing system works and how it can help you with sourcing and hiring seafarers as well as developing a maritime recruitment strategy? Read this article.

Find out what the one key feature every crew planning system should have in order to help your company succeed by checking out this post.

Don’t have enough qualified crew in your seafarer database? This post explains how crewing software can help.

Looking for a beginner’s guide to maritime recruitment and crewing systems? You’ll find that right here!

Struggling to retain great seafarers? This article explains how crewing software can help you with your crew retention problem.

Wondering how to grow your business, win new customers and meet the future head on? This blog post tells you how crewing systems can help.

Sick of repetitive tasks that take too long to complete? Here you’ll find five ways a crewing system can save your team time and effort.

If you’re sold on the idea of implementing a new maritime recruitment system or crew planning software but you’re having a hard time convincing others in your company that it’s the way forward, this article will clear up any misconceptions they may have about crewing systems.

Finally, if you’re ready to launch your new crewing software solution, you’ll need to make sure your teams are ready and willing to use it! Here’s how to make sure that your employees adopt your crewing system so that implementation is a success.

Find out more about Martide’s crewing software 

Looking for the best software to help you manage crew and recruit seafarers? Martide can help.

Martide is an end-to-end, cloud-based and custom built maritime recruitment and crew planning software solution that we’ve created from scratch to help small to mid-sized businesses in the shipping industry, including employers, operators, crew managers, recruitment officers and manning agents, run their operations more efficiently.

Our global pool of seafarers consists of ranks of all types and crew of all ages, experience and nationalities. From finding the right candidate for your seafarer job vacancies to tracking them through the recruitment process and then hiring and deploying them, we take care of everything from start to finish.

You can customize our system and just use the parts that are useful for you, we’re based on a sensible subscription fee model, and we only charge for our premium features.

That means that posting your job adverts and hiring seafarers through Martide’s maritime recruitment platform is actually completely free.

And remember all of those features and benefits outlined at the beginning of this blog post? We’ve got you covered with all of those too.

Is it time for you to handle your seafarer recruitment, crew planning and change overs more quickly and more easily? 

Whether you’re taking your first steps into the world of crewing systems or you’re tired of getting by with outdated software that no longer fits your needs, it’s time to talk to Martide.

We’re happy to answer any questions you have by email or over the phone and we’re also always delighted to give you a free, no strings attached demo of how our crewing software and recruitment platform works.

Your next step?

Create your free account and start posting your seafarer jobs here, contact us here or schedule your demo at a time that’s convenient for you and we look forward to talking to you soon. 

Meanwhile, why not follow us on Facebook, LinkedIn and Twitter / X too?

Eve Church

Eve Church

Eve is Martide's content writer, publishing regular posts on everything from our maritime recruitment and crew planning software to life at sea. Eve has been writing professionally for more than two decades, crafting everything from SEO-focused blog posts and website landing pages to magazine articles and corporate whitepapers.


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