Document Assembly Tags

Using tags in Document Assembly

Tags let you customize your templates. They have options that allow you to replace (for example) a seafarer’s address as their primary, billing, previous, tax, home, work.

Tags can be extracted from a CV, Contract, Form or an Onboard Report, depending on the tag.
There are 3 types of tags; each exports different formats: Text tags, Table tags and Image tags.

These are examples of each tag type:

Text tags export simple data into a Word document and look like this: {{ seafarer_first_name }}
Table tags export data as a table into a Word doc and look like this: {{ seafarer_address_table }}
Image tags export images into a Word doc and look like this: {{ seafarer_avatar[height=120,width=120] }}

When a tag has columns, you can select which one(s) you want to merge - i.e. street, street2, city, state or country. For example, if you want to export a seafarer’s primary address and country, you would use:

{{ seafarer_address_table [filter=type:primary,columns=country] }}

Some tags also let you customize which columns within the data set you want to export. So if you want to just export the country of the seafarer’s primary address, you would use this tag:

Tag limits and order

There are some rules for tags such as a limit to the number of entries per user set. For example, if you have 6 addresses and you set the limit to 5, it will only show 5 results. See the tag below:

{{ seafarer_address_table [limit=5,columns=country|city|street1] }}

You can also order a list of results by ASC or DESC. You need to specify the value to sort by and then the sorting order. For example:

{{ seafarer_address_table [orderby=country,order=asc,columns=country|city|street1] }}

Below is a list of all the tags in the system with the options for each tag.

Seafarer profile tags

Tags and data source: Seafarer Profile - Address

{{ seafarer_address [filter=type:tax|column:state] }}

Format: text tag
This is a seafarer’s address and type of address.
Types can be: primary, billing, previous, tax, home, work.
Columns can be: street1, street 2, city, state, country, zip_code
The tags can be extracted from a CV, Contract or Form.

{{ seafarer_address_table }}
{{ seafarer_address_table [filter=type:primary,columns=street1|street2] }}

Format: table tags
This is a seafarer’s address and type of address.
Types can be: primary, billing, previous, tax, home, work.
Columns can be: street1, street 2, city, state, country, zip_code
The tags can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Bank Account

{{ seafarer_bank_account [filter=type:primary|column:bank_name] }}
{{ seafarer_bank_account_table [filter=type:primary,columns=bic|bank_name] }}

Format: text tags
This is the name of a seafarer’s bank account.
Types can be: primary, second, third, fourth.
The tags can be extracted from a CV, Contract or Form.

Format: table tag
This is the name of a seafarer’s bank account.
Types can be: primary, second, third, fourth.
The tag can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Contacts

Format: text tag
This is a seafarer’s phone number and contact type.
Types can be: WhatsApp, Telegram, Mobile, Home, Fax, Work.
Columns can be: type, number.
The tags can be extracted from a CV, Contract or Form.

{{ seafarer_phone_table }}
{{ seafarer_phone_table [filter=type:mobile,columns=type|number] }}

Format: table tags
This is a seafarer’s phone number and contact type.
Types can be: WhatsApp, Telegram, Mobile, Home, Fax, Work.
Columns can be: type, number.
The tags can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Contacts

Format: text tag
This is a seafarer’s social media information.
Types can be: Facebook, Instagram, LinkedIn, VK, Xing, Google, Twitter.
Columns can be: type, link.
The tag can be extracted from a CV, Contract or Form.

{{ seafarer_social_media_table }}
{{ seafarer_social_media_table [filter=type:facebook,columns=type|link] }}

Format: table tags
This is a seafarer’s social media information.
Types can be: Facebook, Instagram, LinkedIn, VK, Xing, Google, Twitter.
Columns can be: type, link.
The tags can be extracted from a CV, Contract or Form

Tags and data source: Seafarer Profile - Emergency Contact

{{ seafarer_emergency_contact_city }}
{{ seafarer_emergency_contact_country }}
{{ seafarer_emergency_contact_first_name }}
{{ seafarer_emergency_contact_last_name }}
{{ seafarer_emergency_contact_phone_number }}
{{ seafarer_emergency_contact_phone_type }}
{{ seafarer_emergency_contact_relationship_type }}
{{ seafarer_emergency_contact_state }}
{{ seafarer_emergency_contact_street1 }}
{{ seafarer_emergency_contact_street2 }}
{{ seafarer_emergency_contact_zip_code }}

Format: text tags.
These are the details for a seafarer’s emergency contact.
The tags can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Employment

Format: text tags.
These are a seafarer’s dates of employment.
The tags can be extracted from a CV, Contract or Form.

Format: table tag.
These are a seafarer’s dates of employment.
The tag can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Next of Kin

{{ seafarer_next_of_kin_city }}
{{ seafarer_next_of_kin_country }}
{{ seafarer_next_of_kin_first_name }}
{{ seafarer_next_of_kin_last_name }}
{{ seafarer_next_of_kin_phone_number }}
{{ seafarer_next_of_kin_phone_type }}
{{ seafarer_next_of_kin_relationship_type }}
{{ seafarer_next_of_kin_state }}
{{ seafarer_next_of_kin_street1 }}
{{ seafarer_next_of_kin_street2 }}
{{ seafarer_next_of_kin_zip_code }}

Format: text tags.
These are the details for a seafarer’s next of kin.
The tags can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Personal

{{ seafarer_birth_country }}
{{ seafarer_birth_province }}
{{ seafarer_date_of_birth }}
{{ seafarer_email }}
{{ seafarer_first_name }}
{{ seafarer_gender }}
{{ seafarer_last_name }}
{{ seafarer_local_airport_name }}
{{ seafarer_marital_status }}
{{ seafarer_nationality }}
{{ seafarer_place_of_birth }}
{{ seafarer_rank }}
{{ seafarer_salutation }}

Format: text tags.
These are a seafarer’s personal details.
The tags can be extracted from a CV, Contract or Form.

Format: image tag.
This is a seafarer’s profile picture.
The size of the profile picture size can be changed by adjusting the "height" and "width" values
The tag can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Physical

{{ seafarer_blood_type }}
{{ seafarer_cap_size }}
{{ seafarer_collar_size }}
{{ seafarer_eye_colour }}
{{ seafarer_hair_colour }}
{{ seafarer_height }}
{{ seafarer_height_unit }}
{{ seafarer_overalls_size }}
{{ seafarer_shoe_size_unit }}
{{ seafarer_shoe_size }}
{{ seafarer_weight }}
{{ seafarer_weight_unit }}

Format: text tags
These are a seafarer’s physical specifications.
The tags can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Preferences

{{ seafarer_availability_date }}
{{ seafarer_preference_contract_length }}
{{ seafarer_preference_max_dwt }}
{{ seafarer_preference_max_engine }}
{{ seafarer_preference_salary_expectation }}
{{ seafarer_preference_min_dwt }}
{{ seafarer_preference_min_engine }}
{{ seafarer_preference_vessel_types }}

Format: text tags
These are a seafarer’s preferences.
The tags can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Status

Format: text tags
These are a seafarer’s status regarding their seafarer pool and pseudo ID.
The tags can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Appraisals

{{ seafarer_appraisal [filter=type:general|column:date] }}

Format: text tag
These are a seafarer’s appraisals.
For Types, go to Settings > Appraisals Types page. Copy the slug’s column value.
Columns can be: type, date.
The tag can be extracted from a CV.

{{ seafarer_appraisal_table }}
{{ seafarer_appraisal_table [filter=type:general,columns=date|type] }}

Format: table tags
These are a seafarer’s appraisals.
For Types, go to Settings > Appraisals Types page. Copy the slug’s column value.
Columns can be: type, date.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

Format: text tag
These are a seafarer’s certificates.
For Types, go to Settings > Document Types. Make sure the document is listed as Certificate and copy the slug’s column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV.

{{ seafarer_certificate_table }}
{{ seafarer_certificate_table [filter=type:arpa,columns=date_of_issue|number] }}

Format: table tags
These are a seafarer’s certificates.
For Types, go to Settings > Document Types. Make sure the document is listed as Certificate and copy the slug’s column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Education

Format: table tags
This is a seafarer’s education.
Columns can be: school, field_of_study, degree, started, graduated, country.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Contracts

{{ seafarer_employment_contract [filter=type:addendum|column:vessel_name] }}

Format: text tag.
These are a seafarer’s contracts.
Types are: addendum, contract, extension, manual.
Columns can be: vessel_name, type, rank, effective, salary, date, length
The tag can be extracted from a CV.

{{ seafarer_employment_contract_table }}
{{ seafarer_employment_contract_table [filter=type:addendum,columns=vessel_name|type] }}

Format: table tags.
These are a seafarer’s contracts.
Types are: addendum, contract, extension, manual.
Columns can be: vessel_name, type, rank, effective, salary, date, length
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

{{ seafarer_endorsement [filter=type:2nd-engineer-unlimited|column:number] }}

Format: text tag.
These are a seafarer’s endorsement documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Endorsement and copy the slug column value.
Columns can be: number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

{{ seafarer_endorsement_table }}
{{ seafarer_endorsement_table [filter=type:2nd-engineer-unlimited,columns=date_of_expiry|number] }}

Format: table tags.
These are a seafarer’s endorsement documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Endorsement and copy the slug column value.
Columns can be: number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Assessments

{{ seafarer_assessment_test [filter=type:marlins_english_language_test|column:status] }}

Format: text tag.
These are a seafarer’s assessment tests.
For Types, go to Settings > Assessments page and copy the slug column value.
Columns can be: type, total_score, status.
The tags can be extracted from a CV.

{{ seafarer_assessment_test_table }}
{{ seafarer_assessment_test_table [filter=type:marlins_english_language_test,columns=status|total_score] }}

Format: table tags.
These are a seafarer’s assessment tests.
For Types, go to Settings > Assessments page and copy the slug column value.
Columns can be: type, total_score, status.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Language

{{ seafarer_language_table }}
{{ seafarer_language_table [columns=language] }}
{{ seafarer_language_table [columns=language|proficiency] }}

Format: table tags.
These are the languages a seafarer can speak.
Columns can be: language, proficiency.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

Format: text tag.
These are a seafarer’s licenses.
For Types, go to Settings > Document Types. Make sure the document is listed as License and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV.

{{ seafarer_license_table }}
{{ seafarer_license_table [filter=type:2nd-engineer,columns=country_of_issue|number] }}

Format: table tags.
These are a seafarer’s licenses.
For Types, go to Settings > Document Types. Make sure the document is listed as License and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

{{ seafarer_document [filter=type:dental_report|column:number] }}

Format: text tag.
These are a seafarer’s medical documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Medical and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV.

{{ seafarer_medical_documents_table }}
{{ seafarer_medical_documents_table [filter=type:dental_report,columns=date_of_issue|number] }}

Format: table tags.
These are a seafarer’s medical documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Medical and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

{{ seafarer_document [filter=type:covid-19-vaccination|column:number] }}

Format: text tag.
These are a seafarer’s vaccination documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Vaccination and copy the slug column value.
Columns can be: type, number, brand, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV.

{{ seafarer_vaccinations_table }}
{{ seafarer_vaccinations_table [filter=type:covid-19-vaccination,columns=number|country_of_issue ] }}

Format: table tags.
These are a seafarer’s vaccination documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Vaccination and copy the slug column value.
Columns can be: type, number, brand, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Payslips

{{ seafarer_payslip_table }}
{{ seafarer_payslip_table [columns=rank] }}
{{ seafarer_payslip_table [columns=rank|vessel_name] }}

Format: table tags.
These are a seafarer’s payslips.
Columns can be: vessel_name, rank, date.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Skills

Format: table tags.
These are a seafarer’s special skills.
Column is: skill.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

Format: text tag.
These are a seafarer’s travel documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Travel and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV.

{{ seafarer_travel_table }}
{{ seafarer_travel_table [filter=type:passport,columns=date_of_expiry|number] }}

Format: table tags.
These are a seafarer’s travel documents.
For Types, go to Settings > Document Types. Make sure the document is listed as Travel and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

{{ seafarer_document [filter=type:lathe-machine-course|column:number] }}

Format: text tag.
These are a seafarer’s training certificates.
For Types, go to Settings > Document Types. Make sure the document is listed as Training and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV.

{{ seafarer_training_table }}
{{ seafarer_training_table [filter=type:lathe-machine-course,columns=date_of_expiry|number] }}

Format: table tags.
These are a seafarer’s training certificates.
For Types, go to Settings > Document Types. Make sure the document is listed as Training and copy the slug column value.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Documents

{{ seafarer_document [filter=type:visa|column:number] }} .

Format: text tag.
These are a seafarer’s travel visas.
Types can be: visa or country_of_issue. For country_of_issue there is a list of 3-letter country codes.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV.

Format: table tags.
These are a seafarer’s travel visas.
Types can be: visa or country_of_issue. For country_of_issue there is a list of 3-letter country codes.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tags can be extracted from a CV.

Tag and data source: Seafarer Profile - Documents

Format: text tag.
These are a seafarer’s documents.
Types can be: visa or country_of_issue. For country_of_issue there is a list of 3-letter country codes. For visa you can also go to Settings > Document Types and copy the slug value for any of the documents.
Columns can be: type, number, country_of_issue, date_of_issue, date_of_expiry.
The tag can be extracted from a CV, Contract or Form.

Tags and data source: Seafarer Profile - Work Experience

{{ seafarer_work_experience_table }}
{{ seafarer_work_experience_table [columns=rank] }}
{{ seafarer_work_experience_table [columns=rank|dwt|engine|discharge_reason] }}

Format: table tags.
This is a seafarer’s work experience as it relates to a vessel, manager and manning agent.
Columns can be: rank, from, to, vessel_name, vessel_type, dwt, engine, crane_type, cargo_type, flag, year_of_built, grt, months, management, manning_agent, discharge_reason.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Work Experience

{{ seafarer_work_summary_engine_table }}
{{ seafarer_work_summary_engine_table [columns=engine] }}
{{ seafarer_work_summary_engine_table [columns=engine|days] }}

Format: table tags.
This is a seafarer’s work experience as it relates to the engines they have worked with.
Columns can be: engine, days.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Work Experience

{{ seafarer_work_summary_rank_table }}
{{ seafarer_work_summary_rank_table [columns=rank] }}
{{ seafarer_work_summary_rank_table [columns=rank|days] }}

Format: table tags.
This is a seafarer’s work experience as it relates to their rank.
Columns can be: rank, days.
The tags can be extracted from a CV.

Tags and data source: Seafarer Profile - Work Experience

{{ seafarer_work_summary_vessel_type_table }}
{{ seafarer_work_summary_vessel_type_table [columns=vessel_type] }}
{{ seafarer_work_summary_vessel_type_table [columns=vessel_type|days] }}

Format: table tags.
This is a seafarer’s work experience as it relates to the vessels they’ve worked on.
Columns can be: vessel_type, days.
The tags can be extracted from a CV.

Vessel tags

Tags and data source: Vessels

{{ vessel_call_sign }}
{{ vessel_flag_name }}
{{ vessel_imo }}
{{ vessel_name }}
{{ vessel_dwt }}
{{ vessel_engine }}
{{ vessel_kw }}
{{ vessel_type }}

Format: text tags.
These are a vessel’s general specifications.
The tags can be extracted from a Contract, Form or Onboard Report.

Tags and data source: Vessels

{{ vessel_seafarer_onboard_table }}
{{ vessel_seafarer_onboard_table [columns=no|family_name] }}
{{ vessel_seafarer_onboard_table [columns=no|family_name|given_name|rank|nationality|date_of_birth|place_of_birth] }}

Format: table tags.
These are details about who is onboard a vessel.
Columns can be: no, family_name, given_name, rank, nationality, date_of_birth, place_of_birth, gender, nature_of_identity_document, number_of_identity_document, issuing_state_of_identity_document, expiry_date_of_identity_document.
The tags can be extracted from an Onboard Report.

Tags and data source: Vessels

{{ vessel_manager_table }}
{{ vessel_manager_table [filter=type:charter,columns=street1|street2] }}

Format: table tags.
This is who is responsible for managing certain aspects of a vessel.
Types can be: crewing_manager, technical_manager, charter, owner, financial_owner.
Columns can be: type, name, address_type, street1, street2, country, state, city, zip_code, from, to.
The tags can be extracted from a Contract, Form or Onboard Report.

Tags and data source: Vessels

{{ vessel_manager [filter=type:charter|column:street1] }}
{{ vessel_manager [filter=type:charter|column:street1] }}
{{ vessel_manager [filter=type:charter|column:street2] }}

Format: text tags.
This is who is responsible for managing certain aspects of a vessel.
Types can be: crewing_manager, technical_manager, charter, owner, financial_owner.
Columns can be: type, name, address_type, street1, street2, country, state, city, zip_code, from, to.
The tags can be extracted from a Contract, Form or Onboard Report.

Assignment tags

Tags and data source: Assignments

Format: text tags.
These are the stages and their status in an Assignment.
The tags can be extracted from a Form.

Tags and data source: Assignments

Format: table tags.
These are the questions asked in an Assignment and their answers.
Columns can be: question, type, answer, responder, respond_at
The tags can be extracted from a Form.

Embarkation tags

Tags and data source: Embarkations

{{ estimated_left_home_date }}
{{ estimated_arrived_home_date }}
{{ actual_left_home_date }}
{{ actual_sign_on_date }}
{{ estimated_sign_on_date }}
{{ estimated_sign_off_date }}
{{ actual_sign_off_date }}
{{ actual_arrived_home_date }}
{{ embarkation_manning_agent }}

Format: text tags.
This is information about a seafarer’s sign on and sign off dates.
The tags can be extracted from a Contract or Form.

Position tags

Tags and data source: Position

Format: text tags.
This is information about a seafarer’s position.
The tags can be extracted from a Contract or a Form.

Wage Scale tags

Tags and data source: Wage Scales

Format: table tags.
This is information about seafarer earnings.
Columns can be: name, amount, unit
The tags can be extracted from a Contract.

Tags and data source: Wage Scales

Format: text tags.
This is information about seafarer earnings.
For Types, go to Settings > Earning Types and copying the slug value column.
Note that “qa” means that the info comes from the Earning Type.
Columns can be: name, amount, unit
The tags can be extracted from a Contract.

Tag and data source: Wage Scales

Format: text tag.
This is information about the number of hours worked per week.
The tag can be extracted from a Contract.

General tags

Tag and data source: General

Format: text tag.
This is the date that you are extracting the information.
The tag can be extracted from a CV, Contract, Form or Onboard Report.

We hope this helps you get more from the Document Assembly tags feature but if you need any help or have any questions, please get in touch. Click here to read more about Document Assembly.