How to Create a Job Vacancy

There are a few stages to creating a job and managing your candidates so we’re going to walk you through them to get you started.

The first thing to note is that vacancies in Martide are known as Assignments.

There are two similar pages in our system: Assignments & Recruitments. The difference is:

Assignments: this is where you hire a specific seafarer for a specific vessel on a specific contract.
Recruitments: this is where you add candidates to the database so that you can potentially hire them in the future.

Understanding your Assignments page

Log in to your Martide account and click on Assignments in the menu on the left hand side of the page. You’ll go to a page that looks like this:

Here you can:

Add a new Assignment.
See your vessels, the rank, how many candidates have applied, if any candidates are ex-crew, how many have been hired, the change over date, and status.
Filter Assignments by Vessel, Seafarer Rank, Change Over, Status, Applied Candidates, Advertising Agent and Visibility (if it's a public or private vacancy) by clicking the buttons at the top of the page.
Click on an Assignment to view its details.
Change the Status of an Assignment to Open or Closed.
Sort your Assignments alphabetically (A-Z or Z-A) or numerically (0-9 or 9-0) by clicking the 3 lines next to Vessel, Rank, Hired, Change Over or Status.
Edit an open Assignment by clicking the pen icon to the far right of an Assignment.
Download a list of contracts into an Excel spreadsheet by clicking the download icon at the top of the page.

How to add a new Assignment

Click the Add Assignment button at the top:

You will go to a page that looks like this. This page is quite long so we'll look at it in sections, starting with Basic Information:

Here you can:

Select the vessel name from the drop down box.
Select the rank you are hiring for.
Select the Candidate Pipeline and Crew Slot you want to align with the Assignment.

Scroll down the page and you will see:

Here you can:

Enter the vessel trading area.
Enter the crew change date.
Select your currency and enter your minimum and maximum budget.
Enter the visas you need a candidate to hold. (You can add as many visas you need.)

Scroll down the page and you will see:

Here you can:

Enter the contract length and select whether that's in months or days.
Enter the contract length variance.
Enter the time with a technical operator that you need a candidate to hold and select whether that's in years or months.
Enter the time in rank that you need a candidate to hold and select whether that's in years or months.
Enter the time on a vessel that you need a candidate to have and select whether that's in years or months.
Write a description of the Assignment in the text box:

When you’re done, click Next. This will take you to the Required Documents section.

Required documents for an Assignment

The Required Documents section looks like this:

Here you can:

See which documents have been specified in order for a candidate to a) apply and b) to be hired.

In our example we're keeping it simple with 2 documents but you will have more.

Please note that unless you have used Alternative Documents to override your Data Template, only candidates holding all relevant documents will be able to apply.

Click Next when you're done. This will take you to the Advertising section.

How to advertise your Assignment

You will be taken to the Advertising section. It looks like this:

Here you can:

Select which manning agent(s) you want to use.
Write a comment to the manning agent(s).
Write a comment to the candidates.

Note: If you don’t see one of your manning agents in this section, go to Settings > Manning Agent. There you can choose the manning agents you want to see as an option.

Scroll down the page and you will see:

As you can see from the image above, you have two options:

Public: After posting a public position, your basic requirements will be displayed on Martide’s job page and on social media. We’ll look for candidates for your position by checking our database. Candidates can also apply directly.
Private: This lets you send your vacancies to manning agents. Unlike public vacancies, agents will be able to see all the information you included in your Data Template.

In our example above the Public option is turned on (showing blue) and the Private option is turned off (this will show gray). To change the settings, slide the button across.

Click the Publish your job button when you're done:

You will go to this page:

Here you can:

See the name of your vessel, the rank (Assignment) and date of crew change at the top.
See the names of candidates
See the pipeline stages for this particular Assignment.
Add a candidate by clicking the Add Candidate button

To learn more about adding candidates to Assignments, take a look at the Candidates page here.

For a more in-depth look at your Assignments page, including how to show, edit and delete vacancies and how to keep track of candidates, take a look here.

We hope you've found this guide helpful but if you need any additional help or if you experience any technical difficulties please get in touch with us here.