The Assignments page is where you can see all of your current and closed vacancies (assignments) and create new ones. Here's how to use your Assignments page.

Please note that there are two pages which work in a similar way, Assignments and Recruitment. The difference between them is:

  • Assignments: this is where you hire a specific seafarer for a specific vessel on a specific contract.
  • Recruitment: this is where you add seafarers to the database so that you can potentially hire them in the future.

To view the Recruitment support page, please click here.

Understanding the Assignments page

To get started, log into your Martide account and click on Assignments in the menu on the left hand side. You will be taken to a page that looks like this:

screenshot of Martide website showing the Assignments page

Here you can:

  • Create a new Assignment.
  • See your vessels, the rank, how many candidates have applied, if any candidates are ex-crew, how many have been hired, the change over date, and status.
  • Filter Assignments by Vessel, Seafarer Rank, Change Over, Status, Applied Candidates and Advertising Agent by clicking the buttons at the top of the page.
  • Click on an Assignment to view its details.
  • Change the Status of an Assignment to Open or Closed.
  • Sort your Assignments alphabetically or numerically by clicking the pyramid icon next to Vessel, Rank, Hired or Status.
  • Edit an open Assignment by clicking the pen icon to the far right of an Assignment.
  • Delete an Assignment by clicking the trash can icon to the far right of an Assignment.

How to create a new Assignment

Click the +Add assignment button in the top right corner:

screenshot showing the assignment button

How to add basic information to an Assignment

You will be taken to a page that looks like this. (This page is quite long so we'll look at it in sections):

screenshot of Martide website showing the new assignment page

Here you can:

  • Add the basic information for this Assignment:
  • Select whether the job is off shore or on shore
  • Select the vessel name or IMO from the drop down box.
  • Select the rank you are hiring for.

Scroll down the page and you will see:

screenshot showing further down the assignments page

Here you can:

  • Enter the vessel trading area.
  • Enter the crew change date and the listing expiry date.
  • Select the Candidate Pipeline and crew slot  you want to align with the Assignment.
  • Select your currency and enter your minimum and maximum budget.

Scroll down the page and you will see:

screenshot of Martide website showing further down the assignments page

Here you can:

  • Enter the visas you need a candidate to hold. (You can add as many visas you need.)
  • Enter the contract length and select whether that's in months or days.
  • Enter the contract length variance.

Finally, scroll further down the page and you will see:

Here you can:

  • Enter the time with a technical operator that you need a candidate to hold and select whether that's in years or months.
  • Enter the time in rank that you need a candidate to hold and select whether that's in years or months.
  • Enter the time on a vessel that you need a candidate to have and select whether that's in years or months.
  • Write a description of the Assignment in the text box.

When you’re done, click Next. This will take you to the Required Documents section.

Required documents for an Assignment

The Required Documents section when you are creating an Assignment looks like this:

screenshot of Martide website showing the required documents section

Here you can:

  • See which documents have been specified in order for a candidate to a) apply and b) to be hired.

In our example we're keeping it simple with one document but you will have more.

Click Next when you're done. This will take you to the Advertising section.

How to advertise your Assignment

You will be taken to the Advertising section. It looks like this:

screenshot of Martide website showing the advertising section

As you can see from the image above, you have two options:

  1. Public: After posting a public position, your basic requirements will be displayed on Martide’s job page. We’ll look for candidates for your position by checking our database. Candidates can also apply directly.
  2. Private: This lets you send your vacancies to manning agents. Unlike public vacancies, agents will be able to see all the information you included in your Data Template.

In our example above the Public option is turned on (showing blue) and the Private option is turned off (this will show gray). To change the settings, slide the button across.

Please note that unless you have used Alternative Documents to override your Data Template, only candidates holding all relevant documents will be able to apply.

Scroll further down the page and you will see:

screenshot showing the lower half of the advertising page

Here you can:

  • Select which manning agent(s) you want to use.
  • Write a comment to the manning agent(s).
  • Write a comment to the candidates.

Note: If you don’t see one of your manning agents in this section, go to Settings > Manning Agent. There you can choose the manning agents you want to see as an option.

Click the Publish your job button when you're done:

screenshot showing the publish your job button

That will take you to this page:

screenshot showing the new assignment page

Here you can:

  • See the name of your vessel, the rank (Assignment) and date of crew change at the top.
  • See the names of candidates
  • See the pipeline stages for this particular Assignment.
  • Add a candidate by clicking the +Add candidate button.

How to add a candidate to an Assignment

Click the +Add candidate button in the top right corner. You will then see this pop-up box:

screenshot of the pop-up box where you can add a candidate to an assignment

Click on the Select box and a drop down list of all of your candidates and seafarers will appear. Choose the one(s) you want to add to the Assignment:

screenshot showing the drop down list of seafarers

When you've finished adding candidates/seafarers click Save and you'll be taken to this page:

screenshot of the added seafarers and the pipeline stages

Here you can:

  • See the names of your candidates.
  • Add another/more candidates.
  • See which stage of the Pipeline each candidate is at - at first everyone will be in the Negotiation stage as per our example, because you have just added them but as you progress with validating documents, English tests, medical checks etc. more info will show.
  • Add the terms agreed on in the negotiation with the candidate (salary, contract length, currency and contract variance.)
  • Approve the stage/candidate when you and the candidate are happy with the negotiation terms. The candidate will then move to the next stage of the Pipeline.
  • Reject the stage/candidate if you cannot agree on the negotiation terms.

Tracking a candidate through the Pipeline

In our example we are going to approve Tristin Wolff's Negotiation stage of the Pipeline. That will take us to a page that looks like this:

screenshot showing a candidate's progress through the pipeline

Here you can:

  • See the stage of the Pipeline that this candidate is at.
  • Click on any of the headings: Negotiation, Document Validation. English Test, Medical Check etc. to see which candidates are at that stage.
  • Approve or reject a candidate at any stage.
  • Add another/more candidates.

Our example candidate, Tristin, passed his English Test so we're going to approve this stage of the Pipeline. First we need to upload his test results. That looks like this:

Here you can:

  • Add the candidate's test score.
  • Select whether they have failed any questions or not. In our example, Tristin hasn't failed - he got 100. If your candidate has failed some questions, slide the No failed questions button across so it shows blue. You can then upload their failed questions.
  • Upload the English Test results.
  • Approve or reject the candidate depending on their results.

Note: You can opt out of the English Test stage if you want to. For example, if a candidate is a native English speaker or ex-crew and you know their level of English.

Click Save when you're done and this will take you to the next stage in your Pipeline. In our example, it's Medical Check:

screenshot showing the medical check stage of the pipeline

Click the calendar icon to schedule your candidate's medical check. You will see this pop-up box:

pop-up box showing where to schedule a candidate's medical check

In our example, Tristin passed his medical so we're going to approve him. That takes us to the next stage of the Pipeline: Skype Interview. (It skipped the Visa stage because that was set as a mandatory document to be able to apply in the first place.)

screenshot showing the skype interview stage of the pipeline

Here you can:

  • Enter the answers to your Skype interview questions in the text boxes.
  • Approve or reject the candidate based on the answers they give in the interview.

Continue like this until you've completed all the stages in your Pipeline and you've either hired or rejected the candidate.  

How to edit or delete an Assignment

To edit or delete an Assignment, go back to the main Assignments page:

screenshot of Martide website showing where to edit or delete on the main assignments page

Here you can:

  • Edit an Assignment by clicking the pencil icon (see above.)
  • Delete an Assignment by clicking the trash can icon (see above.)

When you click the pencil to edit an Assignment you will be taken back to the page that is the same as when you created it. You can now change anything you need to.

How to close an Assignment

If you have filled the position and want to close the Assignment, go to the main Assignment page and click the blue Open box next to an Assignment:

screenshot of assignments page showing the open box

This will show you a drop down option to close the Assignment:

If you click on Closed you will get a warning asking if you're sure. If you are, click Closed. The Assignment status will now appear as Closed:

screenshot of Martide website showing the assignment is closed

How to sort your Assignments

Sorting makes it easier to keep tabs on your Assignments. Here's how to do it.

You can sort your Assignments by Vessel, Rank, Hired, Change Over and Status. Sorting is A-Z or Z-A or numerical. Click the pyramid icon next to the headings to rearrange them:

screenshot showing how to filter assignments

How to filter your Assignments

If you have a lot of Assignments, filtering can help you quickly find the one you’re looking for.

You can filter your Assignments by Vessel, Seafarer Rank, Change Over, Status, Applied Candidates and Advertising Agent:

screenshot showing the filter options and buttons

When you click on any of the boxes above you will see a drop down menu that lets you create a filter. For example, if you click on the Seafarer Rank box you will see this:

screenshot showing the filter drop down

Now you can filter by rank.

To remove the filters, click the blue Filter button in the top right corner. It will turn white and the filter options will disappear:

screenshot showing the filters have gone

To get the filters back, click on the Filter button again.

To learn more about managing your candidates, take a look at this guide here. To learn more about the Seafarers page, click here. To see a quicker guide to simply creating a job vacancy, click here.

We hope you've found this guide helpful but if you need any additional help or if you experience any technical difficulties please get in touch with us here.