The Recruitment page is where you can see all of your current and closed vacancies, and create new positions. Here's how to use your Recruitment page.

Understanding the Recruitment page

To get started, log into your Martide account and click on Recruitment in the top header bar. You will be taken to a page that looks like this:

screenshot of Martide website showing the Recruitment tab in the header bar

Here you can:

  • Use the search bar to look for a vessel, rank or candidate.
  • Create a new recruitment (job vacancy).
  • Show, edit or close a position.
  • See your vessels, the advertised rank, how many candidates have applied, whether any applicants are ex-crew, and the change over date.

How to create a new job vacancy

Click the Create Recruitment button in the top right corner (see image above.) You will be taken to a page that looks like this:

screenshot of Martide website showing where to add a vacancy's information

Here you can:

  • Use the drop down functions to enter the vessel name, the rank of the position you are creating, and the Candidate Pipeline you want to align with the job.
  • Add the crew change date and listing expiry date.
  • Add the vessel trading area.

Scroll down the page and you’ll see sections for Budget, Contract Length, Experience and Visas. Set these as per your requirements.

screenshot of Martide website showing where to set budget, contract and experience info

Note: The Visa box lets you add as many visas you need a candidate for that vacancy to hold.

When you’re done, click Save & Continue:

screenshot of Martide website showing the visa section and save button

How to advertise your vacancy

You will be taken to the Advertising section. It looks like this:

screenshot of Martide website showing the advertising section


As you can see from the image above, you have two options:

  1. Public: After posting a public position, your basic requirements will be displayed on Martide’s job page. We’ll look for candidates for your position by checking our database. Candidates can also apply directly.
  2. Martide: This lets you send your vacancies to manning agents. Unlike public vacancies, agents will be able to see all the information you included in your Data Template.

In our example above the Public option is turned off and the Martide option is activated (showing green). To change the settings, slide the button across.

Please note that unless you have used Alternative Documents to override your Data Template, only candidates holding all relevant documents will be able to apply.

If you are using manning agents, you can now select which agencies you want to help you find crew for your position. Choose the agents you want by sliding the button over so it shows green:

screenshot of Martide website showing the manning agents

Tip: If you don’t see one of your manning agents in this section, go to Settings (under your profile pic in the top right corner of the screen) and select Manning Agent. There you can choose the manning agents you want to see as an option.

If you scroll down further the Advertising section you will see two text boxes. Here you can leave notes for your manning agents and candidates:

screenshot of Martide website showing the message text boxes

When you're finished click the Save & Continue button at the bottom of the page. You will return to the main Recruitment Page and your new position will appear at the top of the list.

How to keep track of candidates and vacancies

When you're on the main Recruitment page you can see what's happening with your vacancies.

To show (display), edit or close a position click the relevant button next to each vacancy:

screenshot of Martide website showing where to show edit and delete entries

What happens when you 'show' a position?

If you click Show you’ll be able to review all candidates for that position on that vessel. The page looks like this:

screenshot of Martide website showing the candidates

Here you can:

  • Toggle the switch at the top to see only candidates with the required work experience.
  • See the list of candidates who have applied.
  • See the status of a candidate's application. In our example, James Cook's application is pending while Christopher Columbus has been accepted.
  • Select a candidate to learn more about them.

If you click on a candidate’s name you’ll see information including the stages of negotiation, messages and the status of their application.

This is James Cook's pending application:

screenshot of Martide website showing a pending application

Here you can:

  • See a candidate's information.
  • Enter the terms of negotiation: salary, contract length, currency and contract variance.
  • Accept or reject the candidate.
  • Create an appointment with the candidate by clicking the little calendar icon at the top of the Negotiation section.
  • Edit the terms of negotiation by clicking on the little document and pen icon at top of the Negotiation section.
  • Make a note about the application. (In the text box at the foot of the page.)

Meanwhile, this is Christopher Columbus' accepted application:

screenshot of Martide website showing an accepted candidate

Here you can:

  • See a candidate's information.
  • See the terms of negotiation: salary, contract length, currency and contract variance.
  • Create an appointment with the candidate by clicking the little calendar icon at the top of the Negotiation section.
  • Edit the terms of negotiation by clicking on the little document and pen icon at top of the Negotiation section.
  • Make a note about the application. (In the text box at the foot of the page.)

How to edit a position

On the main Recruitment page, click Edit next to a position. This takes you back to the page where you entered the position details and advertising/manning details. Edit the info and click Save & Continue when you’re done.

How to close a position

On the main Recruitment page, click Close next to the position you want to end. A pop-up warning will ask if you’re sure you want to delete that vacancy. Click OK or Cancel as required.

screenshot of Martide website showing the delete warning notice

To learn more about managing your candidates, take a look at this guide here. To learn more about the Seafarers page, click here. To see a quicker guide to simply creating a job vacancy, click here.

We hope you've found this guide helpful but if you need any additional help or if you experience any technical difficulties please get in touch with us here.