Candidates

The Candidates page is a searchable recruitment database of seafarers who have a Martide profile that is set to public.

When you add a candidate to an Assignment and hire them, they will move to the Seafarers page. Seafarers are people you have interacted with, i.e. they have applied for one of your jobs or worked for you before.

Understanding your Candidates page

Log in to your Martide account and click on Candidates in the menu on the left. You will go to a page like this:

Here you can:

• See an overview of all candidates. Click the tabs at the top to see their Employment information, Work Experience and Documents.
• View the candidates as a list by clicking the 2 arrows at the top. 
• Filter candidates by various info by clicking the funnel at the top.
  
• Add a candidate to an Assignment, download their photo, use the Document Assembly feature, send them a message or edit their profile by clicking the 3 vertical dots at the top of their profile.
• Go to a candidate’s full profile by clicking on their name.

How to view and edit a candidate

You can see an overview of all candidates on the Candidate's page or you can go to their full profile by clicking on their name.

Here you can:

• See the candidate's personal details, an overview of their last employment, and their expectations. 
• Add them to an Assignment or a Recruitment by clicking Add to assignment or Add to Recruitment at the top.
• Click the 3 vertical dots to download their photo, use the Document Assembly feature, send them a message, or edit their info. 

The other way of viewing and editing a candidate is to click on their name when the screen is in list format. You will also go to their profile page:

The profile page is long so to make it easier to find the information you need, click a header in the side menu and you will be go to that section:

There are sections for the candidate’s: Overview, Statuses, Work Summary, Employment, Work Experience, Education, Contacts, Special Skills, Physical Specifications, Emergency Contacts, Next of Kin, Preferences, Languages, Bank Accounts, Medical Exams, Vaccinations, Visas, Assessments, Certificates, Training, Licenses, Travel, Endorsements, Custom Documents, Employment Contracts, Payslips and Appraisals.

We will look at each section in a moment.

Also on this page you can:

• See the candidate's photo, name, age, nationality, rank, email, phone number, and if they are ex-crew at the top.
  
• See the candidate's personal details, last employment and expectations.
  
• Add the candidate to an Assignment or Recruitment by clicking Add to assignment or Add to Recruitment.
  
• Download their photo or add them to a Document Assembly templates by clicking the 3 vertical dots.
  
• Send the candidate a message by clicking the 3 vertical dots
• Edit and add information in the candidate’s profile.

Sections in a candidate’s profile

Sections can be viewed, added to and edited either by clicking the 3 vertical dots, the Add buttons at the bottom of the sections or the pen icon in the top right corner of sections.

• Status: Master Status: the candidate's location (aboard or ashore) and status (applicant or rejected.) Client Status: if you have clients and the candidate is applied to one of their jobs the client will show here.  It will show if the candidate is ex-crew. You can also see the manning agent and can add the candidate to a Seafarer Pool. See below for more info about Master and Client Statuses.
• Work Summary: the candidate's ranks, time in rank, vessel types, time on vessel type, engine types, time worked with that engine, trading areas, nationalities sailed with and maximum crew complement sailed with.
• Employment: dates of hire and termination, rank, vessel name, estimated left and arrived home dates, actual sign on and off dates, client, manning agent, job type (Assignment or Manual Employment) and application status (i.e. interview or negotiation.) Note: Employment is different to Work Experience as it lists all the positions the candidate applied to, or was hired for, using Martide.
• Work Experience: rank, dates of employment, vessel name and specs, and the management and manning agent companies.
• Education: country, school, education level, field of study, grade, and dates.
• Contacts: addresses, phone numbers and social media accounts
• Special Skills: any special skills the candidate has.
• Physical Specifications: height, weight, shoe and clothing sizes, blood type, and hair and eye color.
• Emergency Contacts: emergency contact details.
• Next of Kin: next of kin contact details
• Preferences: the candidate’s availability date and preferences for vessel type, DWT, engine type, salary and contract length.
• Language: languages the candidate speaks.
• Bank Account: details of the candidate’s bank account(s).
• Medical Examinations: type of examination, country of issue, issue and expiry dates, certificate, and related Assignment. 
• Vaccinations: type, document number, brand, country, issue and expiry dates, and certificate. 
  
• Visas: type, number, country of issue, issue and expiry dates, and document.
• Assessments: type, score, status (passed or failed), document and related Assignment. 
• Certificates: type, document number, country of issue, issue and expiry dates., certificate.
• Training: type, document number, country of issue, issue and expiry dates, certificate.
  
• Licenses: type, document number, country of issue, issue and expiry dates, document. 
  
• Travel: type, document number, country of issues, issue and expiry dates, and document.
• Endorsements: type, document number, country of issue, issue and expiry dates, and document.
• Custom Documents: type, document number, country of issue, issue and expiry dates, and document.
• Employment Contracts: see contracts the candidate has completed. You can add a contract, an extension to the contract and an addendum here.
• Payslips: vessel name, rank, date, payslip and related Assignment.
• Appraisals: document type, appraisal type, report date, appraisal and related Assignment. 

A note about Master Status and Client Status

In the Statuses section in a candidate's profile you will see Master Status and Client Status.

Master Status: is the candidate's relationship with the employer: Applicant or Rejected. Set the status using the drop down arrow.

Client Status: if you have clients who you hire crew for, if this candidate has been applied to one of their vacancies, the client name will appear here. Set the candidate's status using the drop down arrow.

Example: you applied the candidate to Client B's job but they did not want to hire them so set the Client Status to Rejected. But if you applied the candidate to Client A's job and they like the candidate, set the Client Status to Applicant.

How to add a candidate to an Assignment or Recruitment

There are 3 ways to add a candidate to an Assignment:

1. Click Add to assignment at the top of their profile (image 1) or
2. Click Add to assignment at the bottom of the Employment section in their profile (image 2) or
3. Click the 3 vertical dots in their overview on the Candidates page and click Add to assignment in the drop down menu (image 3)

or:

or:

All methods take you to this pop-up box:

Here you can:

• Use the 2 boxes at the top to find the rank and vessel you are adding the candidate to.
• Click the circle next to the vacancy you want to apply them to, then click Add to assignment and they will be applied to that job.

Adding a candidate to a Recruitment is exactly the same but there is only one way to do so and that is by clicking the Add to Recruitment button at the top of their profile page:

How to add manual employment

Click Add manual employment at the bottom of the Employment section in a candidate's profile:

That will open this pop-up box:

Here you can:

• Select the vessel, rank, crew slot and manning agency.
• Enter the actual and estimated left home and arrived home dates.
  
• Enter the actual and estimated sign on and sign off dates.
  
• Enter the discharge reason.

The manual employment will show in the Employment section:

How to filter candidates

Click the funnel icon at the top of the Candidates page:

This opens a side panel with the filters. Click the down arrow next to each filter to search by various information:

The filters let you search by:

• General: name, email, seafarer pool, rank, manning agent,  availability dates, pseudo ID, Martide ID and ex-crew.
• Assessments: assessment type.
• Documents: document type, issuing country, ECDIS type, document number, validity and no document uploaded.
• Employment & Work History: sign on and off dates, estimated arrived home dates, vessel name, vessel and engine type, rank, trading areas, nationalities sailed with and max crew complement sailed with.
• Medical: medical test type and valid until date.
• Personal: home country and airport, date of birth, age, salary expectations, language, nationality, gender, phone number, birth province and country, race and religion.
  
• Planning: planned between dates, not planned between dates and planned status.
  
• Status: master status (applicant or rejected)
• Visa: country.

Tip: If you have searches you use a lot, set your search parameters and save the results page in your bookmarks. When you open the page, you'll see the results for the filter you saved.

If you need further help please get in touch here.