Vessels

The Vessels page is where you can see information about all of your vessels. Log into your Martide account and click Vessels in the menu on the left hand side. You'll go to this page:

Here you can:

• Add a new vessel.
• Filter your vessels by technical manager company, vessel role assignees, vessel name and vessel status.
• Download an Excel spreadsheet of your vessels' names, IMO, names of the Master and Chief Officer onboard, and the engine type.
• See a vessel's name, flag, IMO, if the vessel adheres to the MLC, the number of crew, Master and Chief Engineer, if the minimum safe manning is met, and the status (active etc.)
•  Click a vessel’s name to open its profile. 
  

How to add a new vessel

To add a new vessel click the Add Vessel button at the top of the page:

You will go to a page that looks like this:

Here you can:

• Upload an image of your vessel or a logo.
• Enter the vessel's details: name, technical manager's flag, IMO, number of TEU, MMSI, and management start & end dates.
• Add contact information - the Contact Type Crew Operator, Technical Superintendent, Designated Person Ashore, Procurement Officer, Vessel Operator and then select who that person is from the Account drop down menu next to it.
• Add manager information - from your Vessel Custom Contacts and  then select who that person is from the Account drop down menu next to it.  
• Enter the vessel's email address and sat phone number. 
• Add an Emergency contact and a note for them.
• Add the vessel's specifications: type, ECDIS, flag, trading pattern, special equipment, year built, call sign and cargo.
  
• Add the vessel's dimensions: length, width and gross tonnage.
• Enter details about and upload the vessel's documents.
• Select the billing contact.

When you’re finished, click the blue Save button at the end of the page.

A note about contact details

When you select a name in the vessel's Crew Operator, Technical Superintendent, Designated Person Ashore, Procurement Officer and Operator options, the relevant stage in the Pipeline settings will be assigned to that person and they will be notified by the system that the stage has been assigned to them.

You can also add more/other/custom vessel roles if you need them.

Once you’ve saved your vessel you will see a page that looks like this:

Here you can:

• Toggle between Vessel Details, Crew, On Board, Working Gear, OCIMF and Matrix information by clicking on the tabs at the top (see image above.) Note: you will only see the OCIMF tab if the vessel is a tanker.

On the Vessels Details tab you can:

• Scroll down the page to see all the details you added when creating the vessel.
• Edit any details by clicking the pen icon in each section.
• Add additional info such as your vessel's email login and password, more vessel specifications, engine specs, last position, previous vessel names and previous managers.

On the Crew tab you can:

• Add your vessel's budget and currency.
• Add your crew numbers: Planned Crew, Minimum Safe Manning, and Handover Duration.

On the On Board tab you can:

• See who is on board and their rank.
• See the crew members' actual left home date, actual sign on date and estimated arrived home date.
• Run an on board report by date.
• Download a crew list to an Excel spreadsheet.

On the Working Gear tab you can:

• See what working gear has been ordered for each crew member on the vessel. You will need to add this in Settings > Working Gear.

If the vessel is a tanker, on the OCIMF tab you can:

• Download a report for that tanker as an Excel file.
• See and edit basic info for that tanker including the name, IMO, flag, operator and enabled ranks.
• See that tanker’s Officer’s details including their name, nationality, CoC, issuing country, administration acceptance, tanker certificate, tanker training, radio qualification, years with operator, years in rank, years on that tanker type, years on all tanker types, months onboard, English proficiency and years as a watchkeeper.
• See the same information for that tanker’s Engineer.

  On the Matrix tab you can:  

• See your ranks (i.e. Master + Chief Officer), see how many years they have with the operator, how many years they have in those ranks, and how many years on that type of vessel.

How to upload a vessel's documents

To upload your vessel’s documents scroll down to the bottom of the page on the Vessel Details tab. You will see the Documents section.

To upload documents, click Add Document. This pop-up box will open:

Here you can:

• Enter the document’s name.
• Select its type - i.e. Flag Registration Certificate or Class Certificate.
• Enter the document number and select its country of issue.
• Enter the document’s start and end dates.
• Upload a copy of the document from your computer by clicking Add Attachment - see below:

You can add as many attachments/documents as you like. To remove a document click the trash can icon on the right.

How to add planned crew, minimum safe manning & handover duration

Click Crew at the top of the page:

You will go to this page:

In the image above you can see the four sections: Currency, Planned Crew, Minimum Safe Manning, and Handover Duration (Days).

How to set the vessel’s budget and currency

Click the pen icon in the Currency section. You will see this:

Enter your vessel’s budget and select the currency from the drop down box.

How to set your planned crew numbers

Click the pen icon in the Planned Crew section. You will see this:

Scroll down the page to see all seafarer ranks and set your planned crew numbers for that vessel by clicking the plus and minus icons. Click Save when you’re done:

The minimum safe manning and handover duration days work in exactly the same way.

How to see who is onboard your vessel

Click on Onboard at the top of the page:

You will go to this page:

Here you can:

• See the seafarers onboard your vessel including their rank, name, actual left home date, actual sign on date and estimated arrived home date.
• Filter the onboard report by date by clicking the blue Report Date button.
• Filter the seafarers by rank or name from A-Z or Z-A by clicking the 3 lines next to Rank and Name.
• Download the onboard report as an Excel spreadsheet by clicking the download arrow icon at the top of the page.
• Use the Assembly feature by clicking the download arrow icon at the top of the page.
• Go to a seafarer's profile by clicking on their name.

How to see and add working gear

Click Working Gear at the top of the page:

You will go to this page:

• See all the sets of working gear ordered for that vessel.
• Edit any of the sets by clicking the pen icon in the right hand corner. This will take you to the Working Gear page. To read more about adding or editing working gear, see this page here.

How to see your OCIMF SIRE information

If the vessel is a tanker, you will see OCIMF at the top of the page:

You will go to this page:

Here you can:

• See your tanker’s IMO, name, flag and operator.
• See your tanker’s Officer and Engineer’s details including their name, nationality, CoC, tanker experience and more. To find out more about syncing with OCIMF SIRE in Martide, see this page here. 
• Export the information as an Excel file by clicking the download arrow button at the top.

How to view and edit your Officer Matrix

Click Matrix at the top of the page:

You will go to this page:

Here you can:

• See your combination of ranks, their combined years with the operator, combined years in rank, and combined years on all tanker types. If an entry is green it means those ranks have met the operator’s requirements. If it is red, they have not.
• Edit and delete entries by clicking the pen icon (edit) or trash can icon (delete).
• Add a new entry to the matrix by clicking Add New.

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How to filter your vessels

If you have a large fleet you can filter your vessels to make it easier to find what you’re looking for.

At the top of the main Vessels page you will see a funnel icon: 

When you click the funnel icon a side box will open up and you can filter your vessels by Technical Manager, Vessel Role Assignees, Vessel Name and Vessel Status:

For example:

• Click on Technical Manager and you will see a drop down list of any technical managers you have entered in the system. Click on one or more of them to filter your vessels by them.
• Click on Vessel Role Assignees and you will see a drop down list of the names of people in your company who have been assigned roles within Martide. Click on one or more of them to filter your vessels by them.
• Click on Vessel Name and you will see a drop down list of all of the vessels you have entered into the system. Click on one or more of them to filter your vessels by name.
• Click on Vessel Status and you will see a drop down list of statuses: Active and Archived. Click on one or more of them to filter your vessels by status.

We hope you've found this guide to your Vessel page useful. To find out how to add vessels to Vessel Groups for easier filtering and sorting, take a look here. And if you need any other help please contact us here.